Talent Acquisition Coordinator

Encore Fire Protection

Needham (MA)

On-site

USD 40,000 - 60,000

Full time

14 days+

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Benefits offered by this job

Competitive Salary

Health and Wellness coverage

Flexible Dress Code

Retirement Planning with company match

Life Insurance

Job summary

A leading fire protection company in Needham is looking for a Talent Coordinator to support its Talent Acquisition team. The role involves coordinating interviews, processing applications, and ensuring a positive candidate experience. Ideal candidates will have strong organizational skills and be tech-savvy. This entry-level position offers growth opportunities in a collaborative environment.

Qualifications

Entry-level candidates are welcome.
Previous experience or internship in recruiting is a plus.
Ability to juggle multiple priorities in a fast-paced environment.

Responsibilities

Coordinate and schedule interviews across departments and locations.
Review and process incoming applications in ATS.
Communicate directly with candidates throughout the process.

Skills

Strong organization

Multitasking

Communication skills

Curiosity about people

Tech-savvy

Education

Bachelor’s degree in Human Resources or related field

Tools

Applicant Tracking System (ATS)

Job description

Overview

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Who We Are At Encore Fire Protection, we are proud to be the East Coast's largest full-service fire protection company, serving over 90,000 customers from Maine to Louisiana. Our team of more than 2,400 dedicated employees provides innovative, customized fire suppression, fire sprinkler, and fire alarm solutions that protect lives and property every day. Our goal is to deliver a superior experience to those who trust us to safeguard what matters most. We are passionate about continuous growth, innovation, and maintaining a culture that thrives on success and commitment to safety. Our mission is to be the best fire protection company the industry has ever seen. As we continue to grow, so does our need to find, hire, and onboard incredible people who share our passion and purpose. That’s where you come in.

The Opportunity We’re looking for a Talent Coordinator who’s ready to dive into the fast-paced world of recruiting. This entry-level role is the backbone of our high-performing Talent Acquisition team, which has hired more than 600 new team members this year (and counting!). If you’re highly organized, detail-oriented, and love being the behind-the-scenes force that keeps everything running smoothly, you’ll thrive here. You’ll handle much of the administrative coordination that keeps our hiring engine moving, including reviewing resumes, scheduling interviews, tracking feedback, sending offers, and making sure no detail slips through the cracks. You’ll work hand-in-hand with our Talent Acquisition Specialists to make their lives easier, amplify their impact, and ensure every candidate walks away with a positive impression of Encore, no matter where they land in the process.

What You’ll Do

Coordinate and schedule interviews across departments and locations
Review and process incoming applications in our Applicant Tracking System (ATS)
Communicate directly with candidates to provide updates throughout the process
Log hiring manager feedback and send out same-day interview recaps
Support offers, background checks, and onboarding prep to ensure a smooth transition to our Employee Experience team
Keep candidate records and communication organized and up to date
Jump in on special projects, reporting, and process improvements as needed
Be a force multiplier for the Talent team by helping them stay ahead of deadlines and focused on building strong relationships

Your First 90 Days

Learn Encore’s story, culture, and core values so you can confidently represent our brand
Get comfortable navigating our ATS and internal hiring workflows
Support phone screens, virtual, and onsite interview scheduling
Shadow the TA team to understand the full recruiting lifecycle and how your work impacts every step

After You’re Up To Speed

Take ownership of interview coordination and communication across departments and locations
Manage candidate flow in the ATS, ensuring timely updates and follow-ups
Handle candidate outreach, including rejections, updates, and offer letters
Identify opportunities to streamline processes and improve the candidate experience

What You Bring

Bachelor’s degree in Human Resources, Business Administration, or related field (or equivalent experience)
Previous experience or internship in recruiting, HR, or administrative support a plus
Strong organization and multitasking skills, and a knack for keeping everything on track
Excellent written and verbal communication
Ability to juggle multiple priorities in a fast-paced environment
A natural curiosity about people and what motivates them
Positive attitude, flexibility, and a true team mindset
Tech-savvy and eager to learn new tools and systems

What We Offer

At Encore, we’re all about creating a culture where success is celebrated. We recognize that our work makes people’s lives safer, and we reward those who contribute to our growth. Here’s what you can expect:

Competitive Salary: Compensation commensurate with your experience, with the opportunity to earn performance-based bonuses tied to your personal effectiveness and contributions to the team.
Purpose-Driven Work Environment: We believe in working smarter, not harder. You’ll be part of a culture that values results, and we empower our team to focus on impactful work.
Flexible Dress Code: Upon joining, you’ll receive branded Encore gear and we believe in dressing for the objective, not the occasion. Most days, you can enjoy a casual work environment, but we’ll dress up when the situation calls for it.
Innovative Culture: We encourage a culture of experimentation and improvement. You’ll have the freedom to express your ideas and be part of a company that is always looking to improve and grow.
Tools for Success: Access to leading-edge web-based productivity tools.
Health and Wellness: Comprehensive medical, dental, and vision coverage through Blue Cross to keep you and your family healthy.
Retirement Planning: Participation in our Fidelity 401(k) plan with a company match, helping you save for your future.
Life Insurance: Company-paid life insurance policy of $50,000 to give you peace of mind.

Encore Fire Protection is an Equal Opportunity Employer. Encore Fire Protection is an E-Verify Employer. As an EEO/AA employer, Encore Fire Protection considers applicants for employment without regard to, and does not discriminate based on gender, sex, sexual orientation, gender identity, national origin, age, race, protected veteran status, disability, or any other legally protected status.

Job Details