Recruiting Coordinator & Events

ModRetro Inc.; California; On-site; USD 52,000 - 76,000; Full time

Job summary

ModRetro Inc. is seeking a Recruiting & Events Coordinator to own the candidate experience from end-to-end, partnering with our Talent Team and hiring managers to keep recruiting running smoothly as we scale.

You'll manage interview coordination and candidate logistics, plan recruiting events from venue sourcing to day-of coordination, and improve programs that support Talent Operations. The ideal candidate is highly organized, detail-oriented, thrives in a fast-moving environment, and excels at

Qualifications

• Experience coordinating interviews or meetings.
• Experience coordinating events, programs, or other logistics-heavy projects.
• Demonstrated growth and rapid learning.

Responsibilities

• Own the candidate experience throughout their journey with the company.
• Partner closely with recruiters and hiring teams to move candidates efficiently through the interview process.
• Schedule candidate interviews and handle candidate logistics in a timely and accurate manner.
• Plan and execute recruiting events from start to finish, including venue sourcing, vendors, invitations, attendee communications, logistics, and day-of coordination.
• Own the details behind events- budgets, timelines, run-of-show, materials, food & beverage, swag, and other logistics- to ensure a seamless attendee experience.
• Improve and refine internal processes, systems, and our general approach related to candidate experience.
• Initiate and contribute to projects that will improve and scale our recruiting processes and programs.

Job description

**This role can sit in our San Diego (North County) or Costa Mesa location**

THE ROLE

Our Recruiting & Events Coordinator will own candidate experience from end-to-end, partnering closely with our Talent Team and hiring managers to keep recruiting running smoothly as we scale. You'll handle everything from interview coordination and candidate logistics to improving the programs, processes, and systems that support Talent Operations.

You'll also help bring our talent brand to life through recruiting events and other talent initiatives, coordinating the details and logistics that make them successful. The right candidate is highly organized, detail-oriented, and thrives at getting things done in a fast-moving, sometimes ambiguous environment.

YOUR RESPONSIBILITIES

• Own the candidate experience throughout their journey with the company
• Partner closely with recruiters and hiring teams to move candidates efficiently through the interview process
• Schedule candidate interviews and handle candidate logistics in a timely and accurate manner
• Plan and execute recruiting events from start to finish, including venue sourcing, vendors, invitations, attendee communications, logistics, and day-of coordination
• Own the details behind events- budgets, timelines, run-of-show, materials, food & beverage, swag, and other logistics- to ensure a seamless attendee experience
• Improve and refine internal processes, systems, and our general approach related to candidate experience
• Initiate and contribute to projects that will improve and scale our recruiting processes and programs

YOUR PAST

We expect you to have done some of these things, but it's not required that you've done all of them.

• Previous experience scheduling or coordinating meetings or interviews, even as part of a broader role
• Experience coordinating events, programs, or other logistics-heavy projects is a plus
• Demonstrated growth and rapid learning
• Experience thriving in a fast-paced environment
• Ability to manage shifting priorities and navigate ambiguity

YOUR MINDSET

• You build strong relationships: You're a people person and enjoy creating great experiences for the people around you. You'll interact with candidates, employees, vendors, and everyone in between.
• You love a challenge: No problem is too big to solve, and you relish finding creative solutions to improve everyone's experience.
• You love organizing stuff: Planners, color-coding your calendar, Marie Kondo'ing your life, setting up the group itinerary for a trip—whatever it is, you love organization and genuinely enjoy making complicated logistics feel effortless.
• You're a natural host: You enjoy bringing people together and care about the little details that turn an event from something people attend into something they remember.
• You operate beyond your role: You understand the broader ecosystem you operate in day-to-day and are driven to have an outsized impact.