Recruiting Coordinator

Parallel Web Systems; Palo Alto (CA); On-site; USD 90,000 - 130,000; Full time

Benefits offered by this job

Generous equity

Visa sponsorships

401K plans

Daily lunch & office snacks

Dinner at the office

Unlimited vacation

Caltrain pass reimbursement

Job summary

Parallel Web Systems seeks a Recruiting Coordinator to run scheduling and admin for every team, coordinating interview loops across multiple calendars and time zones. You will be the main candidate contact from first screen to signed offer, ensuring smooth onboarding with People and maintaining real-time accuracy in Ashby.

You have prior experience coordinating high-volume hiring, keeping ATS clean, and handling compensation details with discretion while building scalable systems for future

Qualifications

• Experience coordinating high-volume hiring across multiple teams.
• Ability to manage interview loops and scheduling in fast-moving environments.
• Maintains a clean ATS and handles onboarding logistics with discretion.

Responsibilities

• Run scheduling and admin for recruiting across Engineering, GTM, and G&A.
• Manage interview loops, calendars, and time zones; coordinate work samples and panels.
• Be the main candidate contact from screen to offer; ensure accurate data in Ashby.
• Collaborate with People for onboarding logistics and track recruiting metrics.

Skills

Recruiting coordination

Scheduling across time zones

Candidate experience

ATS management

High-volume hiring

Cross-team coordination

Discretion in offers

Education

Bachelor’s degree or equivalent

Tools

Ashby

Job description

About us

Parallel is a web infrastructure company. Our products are used by leading businesses in sales, marketing, insurance, and coding to build best-in-class AI agents with flexible and powerful programmatic access to the web.

We've raised $230 million from Kleiner Perkins, Sequoia, Index Ventures, Spark Capital, Khosla Ventures, First Round, and Terrain to build the web for AIs. We're currently valued at $2 billion and we're forming a world-class team of engineers, designers, marketers, sellers, researchers, and operational experts to achieve our mission.

Job: You will run the scheduling and admin side of recruiting for every team at Parallel: Engineering, GTM, and G&A. You'll build and manage interview loops across busy calendars and time zones, from technical interviews and work samples to sales panels and finance screens. You'll keep Ashby accurate in real time and be the main contact for candidates from first screen to signed offer. You'll work with both the technical and non-technical recruiting teams, handle onboarding logistics with People, and track recruiting metrics so hiring managers and leadership always know where things stand. You'll be Parallel's first coordinator, so you'll design how coordination works here, not inherit it.

You: You've coordinated high-volume hiring at a fast-moving company, ideally across both technical and non-technical roles. You know a technical loop runs differently from a sales loop. You've kept an ATS clean when no one was checking. You've rescheduled a five-person panel on short notice without the candidate noticing anything went wrong. You treat every scheduling email as part of the candidate experience, and you handle comp and offer details with discretion. You'd rather build the system once than solve the same problem twice. You flag problems before anyone asks.

Life at Parallel

Our team works fully in-person, between our Palo Alto HQ and San Francisco office. We're a flat, talent-dense organization dedicated to solving technical and creative problems.

We seek like-minded individuals who share our passion for applying science, creativity, and consistency to big and complex problems with equally big outcomes. These are our values:

• Own customer impact: It's on us to ensure real-world outcomes for our customers.

• Obsess over craft: Perfect every detail because quality compounds.

• Accelerate change: Ship fast, adapt faster, and move frontier ideas into production.

• Create win-wins: Creatively turn trade-offs into upside.

• Make high-conviction bets: Try and fail. But succeed an unfair amount.

Compensation & benefits

• Competitive salary

• Generous equity

• Visa sponsorships

• 401K plans

• Daily lunch & office snacks

• Dinner at the office

• Unlimited vacation

• Caltrain pass reimbursement