Recruiting Coordinator

Parallel; Palo Alto (CA); On-site; USD 85,000 - 100,000; Full time

Benefits offered by this job

Visa sponsorships

401K plans

Daily lunch & office snacks

Dinner at the office

Unlimited vacation

Caltrain pass reimbursement

Generous equity

Job summary

Parallel is a web infrastructure company building AI-enabled web access and scheduling coordination across engineering, GTM, and G&A teams. You’ll be the first recruiting coordinator, designing how coordination works as the company grows, with a focus on candidate experience and seamless scheduling.

You will manage high-volume interview loops, keep the ATS accurate in real time, and partner with both technical and business teams.

Qualifications

• Coordinated high-volume hiring across technical and non-technical roles.
• Maintained a clean ATS and scheduled across multiple time zones.
• Handled compensation and offer details with discretion.
• Built scalable coordination processes rather than solving the same problem twice.
• Proactively flagged issues before they were asked for.

Responsibilities

• Coordinate scheduling and admin for recruiting across Engineering, GTM, and G&A.
• Manage interview loops across busy calendars and time zones.
• Keep Ashby accurate in real time; be main candidate contact from screen to offer.
• Collaborate with technical and non-technical recruiting teams; manage onboarding logistics with People; track recruiting metrics.
• Design and implement coordination processes as Parallel’s first coordinator.

Skills

High-volume hiring coordination

ATS management

Interview scheduling across time zones

Candidate experience focus

Tools

Ashby ATS

Job description

About us

Parallel is a web infrastructure company. Our products are used by leading businesses in sales, marketing, insurance, and coding to build best-in-class AI agents with flexible and powerful programmatic access to the web.

We've raised $230 million from Kleiner Perkins, Sequoia, Index Ventures, Spark Capital, Khosla Ventures, First Round, and Terrain to build the web for AIs. We're currently valued at $2 billion and we're forming a world-class team of engineers, designers, marketers, sellers, researchers, and operational experts to achieve our mission.

Job: You will run the scheduling and admin side of recruiting for every team at Parallel: Engineering, GTM, and G&A. You'll build and manage interview loops across busy calendars and time zones, from technical interviews and work samples to sales panels and finance screens. You'll keep Ashby accurate in real time and be the main contact for candidates from first screen to signed offer. You'll work with both the technical and non-technical recruiting teams, handle onboarding logistics with People, and track recruiting metrics so hiring managers and leadership always know where things stand. You'll be Parallel's first coordinator, so you'll design how coordination works here, not inherit it.

You: You've coordinated high-volume hiring at a fast-moving company, ideally across both technical and non-technical roles. You know a technical loop runs differently from a sales loop. You've kept an ATS clean when no one was checking. You've rescheduled a five-person panel on short notice without the candidate noticing anything went wrong. You treat every scheduling email as part of the candidate experience, and you handle comp and offer details with discretion. You'd rather build the system once than solve the same problem twice. You flag problems before anyone asks.

Life at Parallel

Our team works fully in-person, between our Palo Alto HQ and San Francisco office. We're a flat, talent-dense organization dedicated to solving technical and creative problems.

We seek like-minded individuals who share our passion for applying science, creativity, and consistency to big and complex problems with equally big outcomes. These are our values:

• Own customer impact: It's on us to ensure real-world outcomes for our customers.

• Obsess over craft: Perfect every detail because quality compounds.

• Accelerate change: Ship fast, adapt faster, and move frontier ideas into production.

• Create win-wins: Creatively turn trade-offs into upside.

• Make high-conviction bets: Try and fail. But succeed an unfair amount.

Compensation & benefits

• Competitive salary

• Generous equity

• Visa sponsorships

• 401K plans

• Daily lunch & office snacks

• Dinner at the office

• Unlimited vacation

• Caltrain pass reimbursement