Recruiting Coordinator

Phaxis; New York (NY); On-site; USD 50,000 - 70,000; Full time

Job summary

Phaxis is seeking an organized recruiting support professional for an ongoing contract role in New York. The role requires on-site presence on Tuesdays and Wednesdays and emphasizes reliability, initiative, and clear communication over specific years of experience.

You will coordinate interview schedules (including panels), assist with job postings and requisitions, support background checks, and provide administrative help across recruitment projects while learning the full recruiting lifecycle

Qualifications

• Highly organized and able to manage multiple tasks and priorities.
• Fast-paced environment with shifting priorities requires adaptability.
• Proactive and resourceful—takes initiative without direction.
• Strong written and verbal communication abilities.
• Professional demeanor when interacting with candidates and leaders.
• Tech-savvy and quick to learn new systems and technologies.
• Excellent calendar management and scheduling skills.
• Willing to take on varied responsibilities as business needs evolve.
• Interest in growing into recruiting roles and lifecycle knowledge.
• Ability to work independently with sound judgment for when to seek guidance.
• Committed to delivering an excellent candidate experience.

Responsibilities

• Coordinate interview schedules, including complex panels and executive interviews.
• Collaborate with recruiters and hiring managers to ensure smooth recruitment processes and positive candidate experiences.
• Handle candidate travel and interview logistics as needed.
• Assist with job postings and requisition management.
• Support background checks and pre-employment processes.
• Provide administrative support for recruitment initiatives and projects.
• Maintain clear communication with all stakeholders in the hiring process.
• Ensure a professional and seamless candidate experience throughout the process.

Skills

Organization

Detail-oriented

Communication

Initiative

Professional demeanor

Tech-savvy

Calendar management

Scheduling

Adaptable

Recruiting lifecycle

Independent

Candidate experience

Job description

This is an ongoing contract role with the possibility of transitioning to a permanent position. The role requires on-site presence on Tuesdays and Wednesdays. We welcome applicants who are early in their careers, prioritizing skills such as organization, professionalism, initiative, communication, and a willingness to learn over specific years of experience.

Contract Position Overview

This is an ongoing contract role with the possibility of transitioning to a permanent position. The role requires on-site presence on Tuesdays and Wednesdays. We welcome applicants who are early in their careers, prioritizing skills such as organization, professionalism, initiative, communication, and a willingness to learn over specific years of experience.

Responsibilities

• Manage and coordinate interview schedules, including complex panel and executive-level interviews.
• Collaborate with recruiters and hiring managers to ensure a smooth recruitment process and positive candidate experiences.
• Handle candidate travel and interview logistics as needed.
• Assist with job posting and requisition management.
• Support background checks and pre-employment processes.
• Provide administrative support for recruitment initiatives and projects.
• Maintain clear communication with all stakeholders involved in the hiring process.
• Ensure a professional and seamless candidate experience throughout the hiring process.

Qualifications & Attributes

• Highly organized and detail-oriented, capable of managing multiple tasks and priorities simultaneously.
• Responsive and comfortable in a fast-paced, dynamic environment with shifting priorities.
• Proactive and resourceful, able to take initiative without needing direction.
• Strong written and verbal communication skills.
• Professional demeanor when interacting with candidates and company leaders.
• Tech-savvy, with the ability to learn new systems and technologies.
• Strong skills in calendar management and scheduling.
• Flexible, willing to take on various responsibilities as business needs evolve.
• Interested in expanding beyond administrative duties and learning about the full recruiting lifecycle.
• Aspiring to grow into a junior recruiter or recruiting partner role.
• Able to work independently, with sound judgment on when to seek guidance.
• Committed to providing an excellent candidate experience.
• Adaptable and composed in changing situations.