Recruiting coordinator

Ultimate Staffing Services; Livermore (CA); On-site; USD 32,000 - 36,000; Full time

Job summary

Ultimate Staffing Services in Livermore, CA is seeking a Recruiting Coordinator to support the Talent Acquisition team in attracting and contracting financial representatives. This role requires excellent organizational skills and clear communication.

You will assist with candidate sourcing, screening, scheduling interviews, coordinating logistics, and maintaining the ATS. The position emphasizes candidate experience and tight collaboration with hiring managers.

Qualifications

• Bachelor’s degree in human resources, business, or related field.
• 2–3 years recruiting coordination or similar admin experience.
• Experience with applicant tracking systems (ATS) is a plus.
• Strong organizational and communication skills.

Responsibilities

• Assist in sourcing and attracting candidates through multiple channels.
• Screen resumes and coordinate candidate evaluations.
• Maintain candidate databases with up-to-date information.
• Schedule interviews and manage logistics including travel and videoconferencing.
• Prepare offer letters and employment contracts.
• Partner with hiring managers on the onboarding process.

Skills

Recruiting coordination

Candidate sourcing

ATS familiarity

Communication skills

Organization

Education

Bachelor's degree

Tools

MS Office

ATS

LinkedIn Recruiter

Job description

Recruiting coordinator (JN -092026-430969) Livermore, California

Salary: USD23 - USD26 per hour

Job Summary

The Recruiting Coordinator is a crucial support role within the Talent Acquisition Department, responsible for assisting in all aspects of the recruitment process. This position plays a vital role in facilitating the efficient attraction, selection, and contracting of financial representatives. The Recruiting Coordinator comprehensively understands the overall recruitment and selection process. The role demands exceptional organizational skills, keen attention to detail, and effective communication abilities when engaging with diverse individuals.

Key Responsibilities

• Assist in sourcing and attracting candidates through various channels, such as job boards, social media, and professional networks.
• Screen resumes and applications to identify qualified candidates for further evaluation, communicating to the recruiting team.
• Maintain candidate databases and ensure accurate and up-to-date candidate information.
• Schedule interviews and coordinate interview logistics, including room bookings, travel arrangements, and video conference setup.
• Communicate with candidates to provide interview details, confirm availability, and address any questions or concerns.
• Coordinate interview feedback and evaluations from interviewers.
• Prepare and send offer letters, employment contracts, and other necessary documentation to selected candidates.
• Maintain applicant tracking system (ATS) and ensure data accuracy and integrity.
• Coordinate and participate in career fairs, job fairs, and other recruiting events as required.
• Ensure a positive candidate experience by delivering high professionalism, responsiveness, and effective communication throughout the process.
• Recruiting event support, set up, ordering of materials, and anticipating logistics required for a successful event.
• Partner and work internally with hiring managers on the new hire process for successful handoffs and the start of the onboarding process.

Experience/Requirements

• Bachelor’s degree in human resources, Business Administration, or a related field (or equivalent experience).
• A minimum of 2-3 years of experience in recruiting coordinator and/or similar administrative role is preferred.
• Familiarity with applicant tracking systems (ATS) and other recruitment tools is a plus.
• Strong organizational and time management skills, with the ability to handle multiple tasks simultaneously.
• Excellent written and verbal communication skills; follow up and follow through on processes
• Take initiative, problem solves and be customer service oriented.
• Attention to detail and accuracy in data management.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Proficiency in Microsoft Office suite (Word, Excel, PowerPoint).