Recruiting Coordinator

Quick USA Inc.; Houston (TX); Hybrid; USD 50,000 - 60,000; Full time

Benefits offered by this job

Full benefits package (Health, Dental,

Job summary

Quick USA Inc. in Houston, TX is seeking a Recruiting Coordinator to support the recruitment lifecycle through interview coordination, candidate communications, requisition administration, recruiting activity reporting, and related Talent Acquisition processes.

You will collaborate with recruiters, hiring managers, HR teams, IT, and business stakeholders to ensure a smooth, compliant process and timely onboarding.

Qualifications

• Bachelor’s degree or equivalent work experience in a related field.
• 1+ year of recruiting coordination or HR operations experience.
• Proficiency with MS Office and social platforms for candidate outreach.

Responsibilities

• Coordinate end-to-end interview scheduling across time zones and formats.
• Maintain accurate candidate and requisition records in ATS and support data audits.
• Assist with offer/onboarding coordination and documentation.

Skills

Recruiting coordination

Organizational skills

Attention to detail

Education

Associate’s degree in HR/Business or related

Tools

MS Office Suite

LinkedIn

Job description

Position

Recruiting Coordinator

Summary

This role supports the recruitment lifecycle through interview coordination, candidate communications, requisition administration, recruiting activity reporting, and related Talent Acquisition processes. The Recruiting Coordinator serves as a key liaison between candidates, recruiters, hiring managers, and internal stakeholders to support efficient hiring activities and ensure recruitment processes are completed in accordance with established company’s procedures and compliance requirements.

Essential Duties

Recruiting Coordination & Candidate Experience

• Coordinate end-to-end interview scheduling across multiple stakeholders, time zones, and interview formats, including phone, virtual, onsite interviews, and candidate hospitality as needed.
• Prepare and distribute interview schedules, resumes, interview guides, candidate materials, and related documentation to hiring teams.

Requisition Administration

• Maintain accurate and up-to-date candidate and requisition records within ATS.
• Assist recruiters with candidate tracking, pipeline updates, requisition status updates, and documentation accuracy.
• Support recruiting activity reporting and assist with data audits to ensure accuracy, consistency, and compliance.

Pre-employment & Hiring Process Support

• Maintain confidentiality and professionalism when handling sensitive candidate, employee, compensation, and business information.
• Assist with offer and onboarding coordination by ensuring required documents, forms, and process steps are completed accurately and timely.

Onboarding Coordination

• Support onboarding coordination for new hires within the Talent Acquisition team.
• Partner with stakeholders, Human Resources, IT, Payroll, Facilities, and hiring managers to support a smooth onboarding experience.
• Ensure new hires receive timely communication and a positive transition into the organization.

Administrative Support & Continuous Improvement

• Provide administrative support to the Talent Acquisition team with regard to process documentation, reporting, scheduling, data entry, and recruitment-related projects.
• Identify opportunities to improve recruiting coordination, candidate communication, process efficiency, and data accuracy.
• Support cross-functional communication between Talent Acquisition, Human Resources, hiring managers, and business stakeholders.

This list of responsibilities is not all-inclusive, and an employee may be required to perform other relevant duties as assigned.

Working Hours / Working style

09:00 - 18:00

Monday to Friday

Hybrid after the onboarding

Working Location

Houston, TX

Minimal travel required; occasional travel for recruiting events, meetings, and company functions.

Salary / Benefit

Temp Period (First 3 Months): $24.04/hr - $28.85/hr (Non-Exempt)

- Direct Hire Target Salary: $50K- $60K/ year (upon conversion)

- Benefits: Full benefits package (Health, Dental, Vision, 401(k), PTO, etc.) will become effective upon successful transition to Direct Hire status.

Holidays

Saturday, Sunday and Company Designated holidays

Qualifications

• Associate’s degree in Human Resources, Business Administration, or related field; or equivalent work experience.
• At least 1 year of experience in recruiting coordination, Human Resources operations, and administrative support.
• Proficiency in MS Office, including Outlook, Word, & Excel, as well as social media platforms like LinkedIn.
• Strong organizational skills with the ability to manage multiple priorities, deadlines, and stakeholders in a fast-paced environment.
• Strong attention to detail and commitment to maintaining accurate records and documentation.