Recruiting Assistant

Staffmark Group; Alabaster (AL); On-site; USD 49,000 - 53,000; Full time

Benefits offered by this job

Medical, dental, and vision coverage

Life and disability insurance

401(k) retirement savings plan

Paid time off

Job summary

Staffmark Group in Alabaster, AL is seeking a Recruiting Assistant to act as the first contact for candidates, employees, and clients. You will manage inquiries, support payroll questions, source and screen candidates, and schedule interviews across a fast‑paced environment.

You will maintain ATS records, assist with onboarding, and help recruiters with pipelines to fill roles promptly. A strong focus on communication, organization, and customer service is essential.

Qualifications

• High school diploma or GED required; associate degree preferred.
• Experience in customer service, admin support, staffing, or recruiting preferred.
• Strong communication, interpersonal, and customer service skills.
• Proficient in Word, Excel, Outlook and able to learn new systems quickly.
• Strong organizational, multitasking and time management abilities.
• Attention to detail and problem-solving skills; fast-paced environment fit.

Responsibilities

• Serve as the first point of contact for candidates, employees, and clients via phone, email, and in-person inquiries.
• Provide high-quality customer service support for payroll questions, assignments, attendance, and employment concerns.
• Source, screen, and identify qualified candidates using job boards, social media, referrals, and internal systems.
• Conduct initial phone interviews and schedule candidate interviews and hiring events.
• Maintain and update candidate and employee records in the ATS.
• Support recruiters with pipeline management and filling open positions quickly and efficiently.
• Assist with onboarding paperwork, employment verification, and new hire documentation.
• Process administrative tasks, including reports, spreadsheets, time-card review, and filing.

Skills

Customer service

Administrative support

Communication

Teamwork

Organization

Education

High school diploma or GED

Associate degree preferred

Tools

Microsoft Office

Applicant tracking system (ATS)

Job description

Recruiting Assistant | Direct Hire

Location: Alabaster, AL
Salary: $49,000 – $53,000 per year (based on experience)
Shift: 8:30 AM – 5:30 PM | Monday‑Friday

Are you a natural at reading people, navigating tough conversations, and closing the deal? Do you live for the thrill of finding the perfect match between a great job and the right person? If you're the kind of Recruiting Assistant who loves winning over top talent and making a real impact — we want to meet you.

Recruiting Assistant Job Duties & Responsibilities

• Serve as the first point of contact for candidates, employees, and clients via phone, email, and in‑person inquiries.
• Provide high‑quality customer service support for payroll questions, assignments, attendance, and employment concerns.
• Source, screen, and identify qualified candidates using job boards, social media, referrals, and internal systems.
• Conduct initial phone interviews and schedule candidate interviews and hiring events.
• Maintain and update candidate and employee records in the applicant tracking system (ATS).
• Support recruiters with pipeline management and filling open positions quickly and efficiently.
• Assist with onboarding paperwork, employment verification, and new hire documentation.
• Process administrative tasks, including reports, spreadsheets, time‑card review, and filing.

Recruiting Assistant Requirements & Experience

• High school diploma or GED required; associate degree preferred.
• Previous experience in customer service, administrative support, staffing, or recruiting is preferred.
• Strong communication, interpersonal, and customer service skills.
• Proficient in Microsoft Office (Word, Excel, Outlook) and able to learn new systems quickly.
• Strong organizational, multitasking, and time management abilities.
• Excellent attention to detail and problem‑solving skills.
• Ability to work in a fast‑paced, deadline‑driven environment.
• Professional, dependable, and team‑oriented with a positive attitude.

Benefits & Direct Hire Perks

Varies by client and are confirmed at the time of offer.

• Comprehensive medical, dental, and vision coverage
• Life and disability insurance options
• 401(k) retirement savings plan
• Paid time off to support work‑life balance

If you're ready to bring the energy, the hustle, and the heart — apply now and let’s make amazing matches happen.

Staffmark is an equal opportunity employer. All applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status, or any other legally protected status. Staffmark offers reasonable accommodations for qualified individuals with disabilities; contact your local branch for inquiries. Staffmark is an E‑Verify employer. See our Privacy Notice for Candidates and Employees/Contractors at https://smgroupna.com/privacy-notice-for-candidates-and-employees-contractors. By applying, you consent to receive AI‑generated and non‑AI‑generated calls, texts, or emails from Staffmark Group, its affiliates, and partners. Frequency varies and message/data rates may apply. Replay STOP to cancel or HELP for help.