Recruiting and People Operations Coordinator – Temp

Jobtailor; Brisbane (CA); On-site; USD 50,000 - 80,000; Full time

Job summary

Jobtailor in the United States is seeking a recruiting coordination professional to manage interview scheduling across teams and time zones, partner with recruiters and hiring managers, and serve as the main point of contact for candidates. You will coordinate travel, onboarding, and HR records while supporting offers, background checks, and office coordination.

The role emphasizes outstanding candidate and employee experiences and requires strong organizational skills.

Qualifications

• 2+ years of experience in recruiting coordination, recruiting operations, HR coordination, or related operational role.
• Exceptional organizational skills and attention to detail.
• Experience managing complex scheduling and multiple competing priorities.
• Strong customer-service mindset with a passion for candidate and employee experiences.
• Experience with Google Workspace and ATS systems (Lever preferred).

Responsibilities

• Schedule and coordinate interviews across multiple teams, time zones, and stakeholders.
• Partner with internal recruiters, external recruiting agencies, hiring managers, and interviewers to ensure a smooth hiring process.
• Serve as a primary point of contact for candidates throughout the interview process.
• Manage candidate communications, interview logistics, and onsite coordination.
• Coordinate candidate travel, accommodations, and reimbursement processes.
• Maintain accurate candidate records and recruiting data within Lever.
• Support offer, background check, and onboarding processes.
• Assist with new hire onboarding and employee lifecycle processes.
• Support employee programs, events, recognition initiatives, and office coordination activities.
• Maintain HR records, documentation, and systems.
• Assist with calendar management, meeting coordination, and occasional executive support.
• Support ad hoc projects across the People team.

Skills

Organizational skills

Attention to detail

Scheduling

Customer-service mindset

Google Workspace

Lever ATS

Tools

Lever ATS

Job description

Responsibilities

• Schedule and coordinate interviews across multiple teams, time zones, and stakeholders.
• Partner with internal recruiters, external recruiting agencies, hiring managers, and interviewers to ensure a smooth hiring process.
• Serve as a primary point of contact for candidates throughout the interview process.
• Manage candidate communications, interview logistics, and onsite coordination.
• Coordinate candidate travel, accommodations, and reimbursement processes.
• Maintain accurate candidate records and recruiting data within Lever.
• Support offer, background check, and onboarding processes.
• Assist with new hire onboarding and employee lifecycle processes.
• Support employee programs, events, recognition initiatives, and office coordination activities.
• Maintain HR records, documentation, and systems.
• Assist with calendar management, meeting coordination, and occasional executive support.
• Support ad hoc projects across the People team.

Qualifications

• 2+ years of experience in recruiting coordination, recruiting operations, HR coordination, executive assistance, or a related operational role.
• Exceptional organizational skills and attention to detail.
• Experience managing complex scheduling and multiple competing priorities.
• Strong customer-service mindset with a passion for creating outstanding candidate and employee experiences.
• Experience with Google Workspace and ATS systems (Lever preferred).