Executive Recruitment Coordinator

Bee Talent Solutions; San Jose (CA); On-site; USD 85,000 - 110,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Competitive benefits package

Job summary

Bee Talent Solutions seeks an Executive Recruitment Coordinator to join the Talent Acquisition team. This non-exempt role reports to the Head of Recruiting Coordination and focuses on delivering a world-class candidate experience while connecting executive talent with company leadership.

You will organize interviews, manage complex calendars, and liaise with recruiters, hiring managers, and executives to support our global recruiting efforts.

Qualifications

• 3+ years as Recruitment Coordinator in a professional environment.
• Proven ability to manage complex calendar scheduling for internal/external meetings.
• Strong organizational skills with attention to detail and compliance.

Responsibilities

• Coordinate and manage complex interview schedules across functions and executives.
• Ensure on-site HQ interviews are efficient and provide boutique-level candidate experience.
• Maintain relationships with talent acquisition stakeholders to maximize interview efficiency.

Skills

Calendar scheduling

Organizational skills

Communication

Data analysis

Cross-functional collaboration

Tools

SmartRecruiters/Greenhouse ATS

GSuite

Job description

Our client is looking for an Executive Recruitment Coordinator to join their Talent Acquisition team. This is a non-exempt role reporting to the Head of Recruiting Coordination. As the Executive Recruiting Coordinator, your main objective is to ensure a world-class candidate experience while seamlessly connecting executive talent professionals with company leadership.

You will keep interviewing processes organized and efficient, actively maintaining clear lines of communication with recruiters, hiring managers, and leadership candidates to cultivate our long-term hiring needs and strengthen our global recruiting efforts.

Responsibilities:

What you'll do (Role Expectations)

• Coordinate and manage complex interview schedules, organizing logistics and liaising seamlessly with candidates and executives across all functions
• Ensure on-site HQ interviews are conducted efficiently to prioritize an exceptional, boutique-level candidate experience personally greeting and escorting candidates to their interviews in office.
• Manage relationships with talent acquisition stakeholders to ensure maximum efficiency in the management of executive interviews
• Develop data-driven strategies and process improvements to elevate operational efficiency and automate solutions
• Maintain a high level of confidentiality while communicating professionally, tactfully, and with diplomacy at all times
• Maintain a presence onsite, representing and trouble shooting any onsite interviews (exec or non-exec) as needed.
• Take on overflow coordination in addition to executive scheduling when necessary

Requirements:

Who You Are (Success Profile)

• You are a proactive and methodical problem-solver who thrives in a fast-paced, global, and constantly evolving work environment.
• You are highly organized, with the ability to plan, coordinate, and prioritize multiple complex tasks independently within a compliant business structure.
• You are a clear and concise communicator who expertly navigates interactions with multiple stakeholders at all levels of leadership.
• You are detail-oriented and analytical, leveraging data to uncover insights, guide business decisions, and suggest strategic process improvements.
• You are a dedicated partner who focuses on delivering top-tier customer service and acting as the glue that ties together cross-functional teams.

What We're Looking for (Minimum Qualifications)

• 3+ years of working as a successful Recruitment Coordinator in a fast-paced and professional environment
• Proven ability to manage complex calendar scheduling for internal and external meetings
• Strong organizational skills with an uncompromising attention to detail

What Will Make You Stand Out (Preferred Qualifications)

• Prior experience as an executive recruiting coordinator working in a technical industry such as Cloud, Enterprise, Security, or SaaS
• Experience analyzing data to generate business insights, create presentations, and drive operational process improvements
• Hands-on experience with an ATS (such as SmartRecruiters or Greenhouse) and GSuite.

Benefits:

• Bee Talent Solutions offers a competitive benefits package for eligible full-time employees, including medical, dental, and vision coverage. Additional details regarding eligibility and plan offerings will be provided during the interview and onboarding process.