Recruiting and Onboarding Specialst

Bowlin Group; Town of Florida (NY); On-site; USD 52,000 - 78,000; Full time

Job summary

Bowlin Group is seeking a Recruitment and Onboarding Specialist to manage full-cycle recruitment and oversee onboarding for new hires. The role collaborates with hiring managers and HR to ensure accurate documentation and compliant processes, based in Walton, KY.

The ideal candidate will handle outreach, postings, and screening, while coordinating interviews and ensuring a smooth candidate experience. Strong multitasking and communication skills are essential.

Qualifications

• Bachelor’s degree in HR, business administration, or related field preferred.
• 1–3 years of experience in recruitment, onboarding, or related HR functions.
• Proficiency in Microsoft Office Suite and HRIS/ATS platforms preferred.

Responsibilities

• Manage full-cycle recruitment for assigned positions (requisition intake, posting, screening, interviewing coordination, offer preparation).
• Coordinate and facilitate new hire onboarding, ensuring all required documentation is completed accurately and on time.
• Maintain accurate candidate records and workflow updates in the applicant tracking system.
• Provide hiring managers with guidance on recruitment processes and best practices.
• Collaborate with IT, payroll, facilities, and department leaders to ensure new hire readiness.

Skills

Multi-tasking

Communication skills

Education

Bachelor’s degree in HR or related field

Tools

ATS & HRIS platforms

Microsoft Office Suite

Job description

Description

About Us

At Bowlin Group, growth is part of our continuous journey. As a leading provider of energy and communications infrastructure with over 30 years of experience, we are expanding our geographic footprint, strengthening customer partnerships, and investing in our workforce to support long-term success. Our commitment to innovation, safety, and collaboration drives our evolution, creating meaningful opportunities for employees to grow with us as we build the future of connected communities. Join us and be part of a team where your development and contributions help shape what’s next.

Our Culture

• Safety First: We prioritize the well-being of our employees, partners, and communities.
• Integrity: We do the right thing, even when no one is watching.
• Collaboration: We work together across teams and disciplines to achieve shared goals.
• Innovation: We embrace change and continuously seek better ways to operate.
• Sustainability: We are committed to responsible energy practices that protect our planet.

We foster an inclusive environment where every voice is heard, and every team member is empowered to make a difference.

Position Summary

The Recruitment and Onboarding Specialist manages day-to-day hiring and onboarding activities to ensure a smooth, efficient, and positive experience for candidates and new employees. This role supports full-cycle recruitment, coordinates all onboarding steps, and partners with hiring managers and HR team to maintain accurate documentation and compliant processes. The position is based in Walton, KY and reports to the Director of HR.

Essential Functions

• Manage full-cycle recruitment for assigned positions, including requisition intake, job posting, screening, interviewing coordination, and offer preparation.
• Draft and update job descriptions and post to the applicant tracking system and external job boards.
• Review applications, conduct initial phone screens, and recommend qualified candidates to hiring managers.
• Coordinate interviews, communicate schedules, and ensure timely follow-up with candidates.
• Maintain accurate candidate records and workflow updates in the applicant tracking system.
• Support outreach efforts by posting jobs to community partners, attending job fairs, and assisting with employer branding initiatives.
• Provide hiring managers with guidance on recruitment processes and best practices.
• Coordinate and facilitate new hire onboarding, ensuring all required documentation is completed accurately and on time.
• Prepare onboarding materials, schedules, and communication for new hires.
• Conduct portions of new hire orientation, including paperwork review and company introductions.
• Serve as the primary point of contact for new employees during the onboarding period.
• Coordinate with IT, payroll, facilities, and department leaders to ensure new hire readiness.
• Track onboarding progress and follow up on outstanding items to ensure a smooth transition into the organization.
• Manage pre-employment processes including background checks, required testing, and reference checks
• Assist with I-9 verification, E-Verify submissions, and periodic internal audits.
• Ensure recruitment and onboarding documentation complies with company policies and regulatory requirements.
• Maintain organized and accurate recruitment and onboarding files in accordance with record retention guidelines.
• Support AAP/EEO data collection and reporting by providing accurate and timely information to the Employment Supervisor.
• Recommend improvements to recruitment and onboarding workflows to enhance efficiency and candidate experience.
• Collaborate with the Employment Supervisor on process updates, compliance initiatives, and reporting needs.
• Provide feedback to HR leadership on hiring trends, candidate feedback, and process challenges.
• Other duties as assigned

Position Qualifications

Bachelor’s degree in Human Resources, Business Administration, or related field preferred; 1-3 years experience in recruitment, onboarding, or related HR functions

Computer Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, etc.); Experience with ATS & HRIS platforms preferred.

Other Requirements: Must be able to multi-task and adapt to change quickly, while remaining professional and courteous. The successful candidate will be motivated and have the ability to work well on their own, have positive interpersonal skills, and communicate well with the public, fellow employees and supervisors. This includes the ability to function as a team player. Regular and consistent attendance is a must.