Recruitment & Onboarding Specialist

Crom, Llc; Gainesville (FL); Hybrid; USD 52,000 - 70,000; Full time

Job summary

CROM, LLC in Gainesville, FL is seeking a Recruitment & Onboarding Specialist to manage the full recruitment lifecycle and oversee onboarding, credentialing, and new hire administration. You will partner with hiring managers to attract, hire, and onboard qualified candidates while ensuring compliance with federal, state, company, and customer requirements.

You will screen applicants, coordinate interviews, prepare offers, and manage onboarding through ADP Workforce Now, ensuring accurate records

Qualifications

• 3–5 years of experience in Human Resources, Recruitment, Onboarding, or related field.
• Experience handling highly confidential employee and candidate information.
• Knowledge of employment eligibility verification, I-9 compliance, and E-Verify.
• Experience using HRIS systems; ADP Workforce Now preferred.
• Strong organizational skills with attention to detail.
• Excellent oral, written, and interpersonal communication.
• Ability to manage multiple priorities in a fast-paced environment.
• Proficient in Microsoft Word and Excel.

Responsibilities

• Manage full recruitment lifecycle for professional, skilled trades, and corporate positions.
• Partner with hiring managers to assess staffing needs and develop recruitment strategies.
• Create, post, and maintain job advertisements across multiple platforms.
• Screen applicants, coordinate interviews, and facilitate timely hiring decisions.
• Prepare and distribute offers and onboarding documents; coordinate onboarding activities.
• Ensure compliance with I-9, E-Verify and other employment regulations.
• Maintain accurate records and recruitment/onsite onboarding dashboards.
• Collaborate with Payroll, Training, IT, Safety and HR leadership for seamless onboarding.

Skills

Confidentiality

Recruitment

Onboarding

Compliance

HRIS experience

ADP Workforce Now

Interview coordination

Communication

Education

Associate's degree in HR or related field

Tools

ADP Workforce Now

Deltek Costpoint

HRIS systems

Microsoft Excel

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Recruitment & Onboarding Specialist

Full Time Admin Gainesville, FL, US

Job Purpose

The Recruitment & Onboarding Specialist manages the full recruitment lifecycle and oversees all onboarding, credentialing, and new hire administration activities. This position is partnered with hiring managers to attract, hire, and onboard qualified candidates while ensuring compliance with federal, state, company, and customer requirements. The Recruitment & Onboarding Specialist plays a key role in creating a seamless transition from applicant to employee.

• Confidentiality
• Maintain the highest level of confidentiality when handling candidate, employee, compensation, medical, and company information.
• Exercise professionalism, discretion, tact, and diplomacy in all interactions.
• Recruitment & Talent Acquisition
• Manage full-cycle recruitment for professional, skilled trades, and corporate positions.
• Partner with hiring managers to assess staffing needs, create requisitions, and develop effective recruitment strategies.
• Create, post, and maintain job advertisements across multiple recruiting platforms and job boards.
• Screen applicants, coordinate interviews, communicate with candidates and facilitate timely hiring decisions.
• Prepare and distribute offer letters and employment related documentation.
• Coordinate recruiting efforts with staffing agencies, community organizations, career fairs, and workforce development partners.
• Monitor recruiting metrics and recommend improvements to support organizational hiring goals.
• Manage the onboarding process for all newly hired employees from offer acceptance through completion of onboarding requirements.
• Process new hires in ADP Workforce Now, ensuring accurate employee records, position details, compensation information, and organizational assignments.
• Prepare and administer all onboarding documentation, coordinate orientation activities, maintain employee records, and ensure timely completion of all required onboarding requirements.
• Serve as the primary point of contact for new hires, answering questions and guiding employees through onboarding requirements.
• Coordinate onboarding activities with Payroll, Training, Information Technology, Safety, Risk Management, and department leadership to ensure seamless and timely new hire experience.
• Communicate onboarding status updates, start dates, and outstanding requirements to managers and key stakeholders.
• Develop and maintain onboarding procedures, forms, templates, and workflow documentation to support continuous improvement initiatives.
• Employment Eligibility & Compliance
• Collect, review, and verify employment eligibility documentation in accordance with federal requirements.
• Complete employment eligibility verification activities, including Form I-9 completion, E-Verify processing, TNC resolution, and employment authorization reverification.
• Maintain I-9 files and perform employment authorization reverifications as required.
• Ensure compliance with state New Hire Reporting requirements and other employment-related regulations.
• Monitor compliance with company hiring policies, procedures, and regulatory requirements.
• Candidate Credentialing & Pre-Employment Screening
• Coordinate and administer all pre-employment screening activities, including background checks, drug testing, MVR screenings, candidate authorizations, and employment verification to support timely hiring decisions.
• Communicate with candidates regarding outstanding credentialing requirements and onboarding documentation.
• Coordinate with Risk Management regarding MVR approvals and associated documentation.
• Reporting & Records Management
• Maintain accurate records of open requisitions, candidate pipelines, hiring activity, onboarding metrics, and recruitment outcomes.
• Prepare recruiting, onboarding, compliance, affirmative action, and workforce reports while maintaining employee referral documentation and related records.
• Maintain recruiting templates, onboarding forms, personnel documentation, and electronic employee records.
• Maintain accurate candidate files and support credentialing documentation.
• Training & Development Support
• Coordinate with the Training Department regarding new hire orientation, onboarding completion, training schedules, and training rosters.
• Assist with companywide training initiatives, scheduling, logistics, and employee communications as needed.
• Serve as a backup resource for Human Resources team functions as needed.
• Participate in continuous process improvement initiatives related to recruitment, onboarding, compliance, and employee experience.
• Perform additional duties and special projects as assigned.

Minimum Qualifications: Education and Experience

• 3 - 5 years of experience in Human Resources, Recruitment, Onboarding, or a related field.
• Experience in handling highly confidential employee and candidate information.
• Working knowledge of employment eligibility verification, I-9 compliance, and E-Verify processes.
• Experience using HRIS systems; ADP Workforce Now preferred.
• Strong organizational skills with exceptional attention to detail.
• Excellent oral, written, and interpersonal communication skills.
• Ability to manage multiple priorities in a fast-paced, deadline-driven environment
• Proficient in Microsoft Office applications, including Word and Excel.

Preferred Qualifications:

• Experience in training and employee development.
• ADP Workforce Now and Deltek Costpoint experience.
• Experience with Affluent Action Plan administration and reporting.
• Associate's degree in Human Resources, Business Administration, or a related field.

EEO Statement: CROM, LLC is an equal employment opportunity employer who may provide reasonable accommodation to enable individuals with disabilities to perform the essential functions of the job. EEO/VETS/DISABILITY