Coordinator - Human Resources

International Executive Service Corps; New York (NY); On-site; USD 65,000 - 75,000; Full time

Job summary

The Human Resources Coordinator provides administrative and operational support for the Firm’s Human Resources function, focusing on recruiting and talent acquisition. The role supports onboarding, HR data management, employee records, and department projects, working within a collaborative HR team to serve as a day-to-day resource for staff.

Essential duties include maintaining job descriptions, coordinating interviews, performing background checks, and updating applicant records and reports.

Qualifications

• Excellent written and verbal communication and interpersonal skills.
• Strong organizational skills with exceptional attention to detail.
• Must be proficient in MS Office, strong Excel skills and Word proficiency are expected.

Responsibilities

• Provide administrative and operational support for the HR function with a focus on recruiting and talent acquisition.
• Coordinate interview schedules and candidate communication for in-person and virtual interviews.
• Assist with recruitment of entry-level and junior staff positions.
• Conduct reference and background checks and maintain candidate records in the ATS.
• Assist in drafting new hire offer letters and coordinate pre-employment activities.
• Maintain electronic employee files and HR-related documentation.

Skills

Written communication

Organizational skills

MS Office

Discretion

Team collaboration

Education

Bachelor's degree

Tools

Taleo

Job description

The Human Resources Coordinator provides administrative and operational support for the Firm’s Human Resources function, with a primary focus on recruiting and talent acquisition activities. This role assists with a broad range of HR processes and initiatives, including onboarding, HR data and spreadsheet management, employee records, and department projects. The coordinator works as part of a collaborative HR team and serves as an important day-to-day resource for staff employees across the firm.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

RECRUITING

• Maintain and update job descriptions and post positions through the firm’s Applicant Tracking System (ATS) and external recruiting platforms.
• Coordinate interview schedules, candidate communication and logistics for in-person and virtual interviews.
• Assist with the recruitment of entry-level and junior staff positions
• Conduct reference and background checks and ensure all required documentation is completed.
• Maintain accurate and up to date candidate records in the ATS, ensuring data integrity across all active positions.
• Update and maintain applicant records and recruiting reports to support the HR team’s tracking and reporting needs.

PARALEGAL RECRUITING

• Support the recruiting process for paralegal positions, including posting positions, reviewing applications and conducting initial candidate phone screens.
• Coordinate the logistics for all call-back interviews, ensuring that all interviewers have the required documentation and materials.
• Maintain paralegal applicant records and recruiting activity reports.

EMPLOYEE ONBOARDING

• Assist in drafting new hire offer letters.
• Coordinate pre-employment activities for staff hire, including initiating background checks, and collecting new hire paperwork through the applicant tracking system.
• Serve as a welcoming point of contact for new employees. Coordinate the orientation for all new hires; including facilitating the arranging of new hire training.

Human Resources Administration

• Maintain electronic employee files and other records in accordance with Firm policies.
• Update and maintain reports, spreadsheets, and other HR- related documentation on a regular and ad-hoc basis.
• Provide general administrative support and assistance on a variety of projects and initiatives.

In addition, responsibilities related to maintaining firm and client information are to be adhered to by all employees. This includes complying with the firm’s information security policies, protecting firm assets from unauthorized access, disclosure, modification, destruction or interference, and reporting security events or potential events or other security risks to management.

QUALIFICATIONS

• Excellent written and verbal communication and interpersonal skills.
• Strong organizational skills with exceptional attention to detail.
• Must be proficient in MS Office, strong Excel skills and Word proficiency are expected.
• Good judgement and discretion in handling sensitive and confidential information.
• Collaborative, team-oriented working style with a proactive, service oriented approach.

EDUCATION and/or EXPERIENCE

• A bachelor's degree required.
• A minimum of one year of Human Resources, recruiting or related administrative experience.
• Experience in a law firm or professional services environment is a plus.
• Familiarity with an applicant tracking system such as Taleo is a plus.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

COMPENSATION

The base salary range offered for this role will be between $65,000 and $75,000. When determining a candidate’s compensation offer, elements unique to each person are taken into consideration including but not limited to skill set, experience level, performance, professional certifications, degrees and location, as well as the needs of the Firm. The total compensation package for this position may include overtime pay, discretionary bonuses and other benefits. For a more comprehensive list of employee benefits, please visit www.sullcrom.com/employee-benefits .