HR/Assistant Coordinator - Recruitment

American Unit, Inc; Plano (TX); On-site; USD 50,000 - 65,000; Full time

Job summary

American Unit, Inc. in Plano, TX is seeking an HR Coordinator to support administrative and HR functions, including I-9 verification, new-hire paperwork, employee records, and benefits administration.

You will manage full-cycle recruitment: sourcing, screening, interviewing, and coordinating candidates for IT and other roles; coordinate onboarding, open communication with candidates and hiring managers, and maintain confidential records with discretion.

Qualifications

• Experience in HR, recruiting, staffing, or administrative coordination.
• Experience recruiting for Information Technology positions.
• Strong communication, interpersonal, listening, and negotiation skills.
• Excellent organisational and time-management abilities with strong attention to detail.
• Ability to manage multiple priorities in a fast-paced environment.

Responsibilities

• Maintain and assist with various administrative and HR responsibilities.
• Assist with day-to-day HR functions, including I-9 verification, new-hire paperwork, employee records, and insurance/benefits administration.
• Support the full-cycle recruitment process, including sourcing, screening, interviewing, and coordinating candidates for open positions.
• Coordinate communication with candidates and schedule interviews with hiring managers and interview panels.
• Maintain candidate pipelines, track recruitment activities, and provide timely follow-up throughout the hiring process.
• Assist employees and candidates with HR-related questions and provide timely follow-up.
• Collaborate with hiring managers to understand staffing needs, job requirements, and recruitment priorities.

Skills

Communication skills

Interpersonal skills

Listening skills

Negotiation skills

Organizational skills

Time management

Attention to detail

Multitasking

Tools

Microsoft Word

Microsoft Outlook

Job description

• Maintain and assist with various administrative and HR responsibilities.
• Assist with day-to-day HR functions, including I-9 verification, new-hire paperwork, employee records, and insurance/benefits administration.
• Support the full-cycle recruitment process, including sourcing, screening, interviewing, and coordinating candidates for open positions.
• Recruit and identify qualified candidates for Information Technology and other staffing opportunities; IT recruiting experience is a plus.
• Review resumes, conduct initial candidate screenings, assess qualifications, and present suitable candidates to hiring managers.
• Coordinate communication with candidates and schedule interviews with hiring managers and interview panels.
• Maintain candidate pipelines, track recruitment activities, and provide timely follow-up throughout the hiring process.
• Assist with offer letters, background checks, employment verification, and pre-employment documentation.
• Conduct initial orientation and onboarding for newly hired employees.
• Coordinate new-hire onboarding activities and ensure required documents are completed accurately and on time.
• Maintain accurate and confidential employee and recruitment records.
• Assist employees and candidates with HR-related questions and provide timely follow-up.
• Support employee engagement, HR compliance, and other HR initiatives as assigned by management.
• Collaborate with hiring managers to understand staffing needs, job requirements, and recruitment priorities.
• Other duties and responsibilities as assigned by management.

Qualifications & Skills

• Previous experience in HR, recruiting, staffing, or administrative coordination.
• Experience recruiting for Information Technology positions.
• Strong communication, interpersonal, listening, and negotiation skills.
• Excellent organisational and time-management abilities with strong attention to detail.
• Ability to manage multiple priorities in a fast-paced environment.
• Proficient in Microsoft Word and Outlook; familiarity with other Microsoft Office applications.
• Ability to handle confidential information with professionalism and discretion.
• Strong customer-service mindset and ability to work effectively with candidates, employees, and management.