Human Resources Assistant

The Larko Group; Chicago (IL); On-site; USD 42,000 - 54,000; Full time

Job summary

The Larko Group in Chicago seeks a highly organized HR/Recruiting Coordinator to support a busy HR and recruiting team with admin, scheduling, and communications. You will coordinate interview scheduling across candidates, recruiters, and hiring managers; manage calendars; and prepare onboarding materials to ensure a smooth new employee start.

Strong written and verbal communication, attention to detail, and the ability to handle confidential information are essential in this fast-paced,

Qualifications

• 3+ years in administrative, coordination, or support roles.
• Excellent verbal and written communication; strong organizational skills.
• Ability to handle confidential information with discretion.

Responsibilities

• Coordinate interview scheduling across candidates, recruiters, hiring managers, and internal teams.
• Communicate interview details and logistics to candidates and internal stakeholders.
• Coordinate meeting rooms and virtual meeting links.
• Maintain accurate candidate information and recruiting documentation.
• Support onboarding communications and HR content for internal communications and newsletters.

Skills

Interview coordination

Calendar management

Communication skills

Discretion with confidential info

Attention to detail

Multitasking

Job description

Join an outstanding consulting firm with deep roots in Chicago. They are looking for a highly organized, resourceful professional to support a busy HR and recruiting team. This role is a mix of coordination, communication, and day-to-day administrative support, with plenty of opportunity to jump in, stay connected, and keep things moving behind the scenes.

Responsibilities

• Coordinate interview scheduling across candidates, recruiters, hiring managers, and internal teams, ensuring timely and well-organized interview experiences.
• Communicate interview details and logistics to candidates and internal stakeholders, including timing, format, location, and participants.
• Coordinate meeting rooms and virtual meeting links, ensuring all arrangements are in place prior to interviews.
• Maintain accurate candidate information, interview activity, and recruiting documentation to provide visibility into hiring progress.
• Monitor and update candidate and position status throughout the recruiting process, proactively identifying gaps, delays, or items requiring follow-up.
• Build and maintain recruiting trackers and reports to support hiring activity and team decision-making.
• Maintain leadership and organizational tracking information, ensuring details remain accurate and up to date.
• Support new hire onboarding by preparing communications, coordinating administrative tasks, and helping ensure a positive new employee experience.
• Manage shared HR calendars and documents, ensuring information is organized, accessible, and current.
• Support internal employee communications, including new hire announcements, company updates, employee milestones, events, and other HR-related communications.
• Assist with the development, review, and coordination of HR content for internal communications and newsletters.
• Coordinate logistics and communications for employee events, leadership programs, meetings, and other company initiatives.
• Support employee compliance and training initiatives, including tracking participation and completion of required programs.
• Assist with employee development and reimbursement programs, including tracking expenses, documentation, and program activity.
• Provide administrative and operational support for a variety of HR programs, projects, and employee initiatives.
• Take on additional administrative/project-based responsibilities to support the HR and recruiting teams.

Ideal Experience

• 3+ years of experience in an administrative, coordination, or support role; HR or recruiting experience is a plus but not required.
• Excellent verbal and written communication skills.
• Strong organizational and time-management skills with exceptional attention to detail.
• Ability to handle confidential and sensitive information with discretion.
• Comfortable managing multiple priorities, projects, and deadlines simultaneously.
• Strong calendar management and administrative coordination skills.
• Flexible, collaborative approach with a willingness to pitch in and take on a variety of responsibilities.
• Ability to manage last-minute requests and shifting priorities while maintaining a high level of accuracy.
• Demonstrated initiative, resourcefulness, and ability to adapt in a dynamic work environment.
• Comfortable learning new systems, processes, and technology quickly.
• Willingness to work a flexible schedule when needed to coordinate with individuals across multiple time zones.