Recruiting Coordinator

HirexHire, Inc.; Chicago (IL); Hybrid; USD 45,000 - 60,000; Full time

Benefits offered by this job

Health Insurance

401(k) Match

Remote Work

Unlimited PTO

Tech Options

Team Outings

Job summary

HirexHire, Inc. in Chicago is seeking a Recruiting Coordinator to support full lifecycle recruiting alongside our Consulting team, clients, and candidates. You’ll help write job descriptions, post roles, source and screen resumes, coordinate interviews, and manage offers and onboarding documents.

As one of two primary client contacts, you will contribute to pipeline activity and metrics, wear many hats in a small team, and help improve operations and services across the recruiting function.

Qualifications

• Bachelor’s degree or equivalent experience.
• Minimum 2 years of recruiting experience in a coordinator or similar role.
• Experience supporting recruitment for technical talent.
• Excellent customer service and communication with hiring managers, candidates, and partners.
• Familiarity with ATS tools such as Greenhouse, Workable, Ashby, and LinkedIn Recruiter.

Responsibilities

• Support Recruiting Consultants and clients across all stages of the recruiting process, ensuring strong organization and follow-through.
• Assist with role intake, job description development, sourcing, candidate screening, interview coordination, offers, and onboarding support.
• Develop and manage job postings across channels to attract qualified talent.
• Source, screen, and assess candidates while building diverse talent pipelines.
• Coordinate and facilitate phone, video, and in-person interviews, ensuring an efficient process.
• Maintain clear, timely communication with candidates and hiring managers throughout the lifecycle.
• Track recruiting activity and provide regular updates and insights to stakeholders.

Skills

Excellent communication

Customer service

Organization

Attention to detail

Education

Bachelor’s degree or equivalent experience

Tools

Greenhouse

Workable

Ashby

LinkedIn Recruiter

Job description

ABOUT US

HirexHire (pronounced hire by hire) is a Chicago-based recruiting and talent consultancy that integrates with companies short-term to provide long-term talent solutions. We take a seat in our client’s everyday operations to understand their people's goals, gaps, and challenges. We then develop and implement the processes and technologies to execute a sustainable and scalable talent plan.

We partner with companies expecting or experiencing high growth that need to hire at scale or fill a critical role rapidly. Our clients are not looking for quick-fix placements but are thoughtfully building a hiring strategy to scale their businesses.

Location: Remote within the Chicagoland area, with occasional in-person team meetings and events
Compensation: $45,000 - $60,000 annually + bonus eligibility
Company Size:6 employees

ABOUT THE ROLE

As a Recruiting Coordinator, your focus is on supporting all aspects of the full lifecycle recruiting process in collaboration with our Recruiting Consultants, clients, and candidates. You can expect to help write job descriptions and manage job postings, source and screen resumes, coordinate interviews, and create, send, and collect offers and onboarding documents for our customers.

This person will be one of two primary points of contact for our clients regarding candidates in process, interview scheduling, and overall pipeline activity and metrics. There will be many different people to meet and work with, so we look for candidates who are genuinely interested in our clients’ teams and cultures and attentive to the needs of others. Our team is small and growing, so you can expect to wear many hats and take ownership of broader organizational initiatives to improve our operations and services.

ABOUT YOU

• You thrive in a high-paced environment and work well with other like-minded people

• You are thoughtful, accountable, and jump at opportunities to work on various internal projects

• You’re motivated by building teams in an evolving organization and enjoy seeing the direct results of your work

• You’re able to manage competing priorities while staying organized and maintaining a positive candidate experience

• You’re interested in growing with a company and contributing to the continued development of its recruiting function

WHAT YOU WILL DO

• Support Recruiting Consultants and clients across all stages of the recruiting process, ensuring strong organization, communication, and follow-through

• Assist with role intake, job description development, sourcing, candidate screening, interview coordination, offers, and onboarding support

• Develop and manage job postings across appropriate channels to attract qualified, targeted talent

• Source, screen, and assess candidates while building and maintaining strong, diverse talent pipelines

• Coordinate and facilitate phone, video, and in-person interviews, ensuring an efficient and organized interview process

• Maintain clear, timely communication with candidates and hiring managers, providing transparency throughout the recruiting lifecycle

• Track recruiting activity and key performance metrics, delivering regular updates and insights to stakeholders

WHAT YOU WILL NEED

• Bachelor’s degree or equivalent experience

• Minimum 2 years of recruiting experience in a recruiting coordinator, recruiting assistant, sourcing, or similar corporate or agency recruiting role

• Experience supporting recruitment for technical talent - such as software engineers, developers, and IT professionals - and the ability to understand technical concepts, tools, and roles

• Excellent customer service and confidence communicating with hiring managers, candidates, and cross-functional partners

• Familiarity with applicant tracking systems and recruiting tools such as Greenhouse, Workable, Ashby, and LinkedIn Recruiter

• A proactive, solutions-oriented mindset with a strong bias toward action

• Experience supporting a software, technology, start-up, or venture capital or private equity-backed organization is a plus

BENEFITS

• Health, Dental, and Vision Insurance

• 401(k) with company match

• Flexible Remote Work Environment

• Unlimited PTO

• Your Choice of New Technology (Mac or Windows)

• Quarterly Team Outings