Recruiter Assistant for Estate Department

House Staffing; San Francisco (CA); Remote; USD 41,000 - 48,000; Full time

Benefits offered by this job

Health care (Kaiser HMO)

401k retirement plan with 4% match and

Profit sharing

10 days vacation accrual PTO

Federal Holidays

Job summary

Aunt Ann’s In House Staffing is seeking a Recruiter Assistant for the Estate Department in San Francisco to support the Senior Placement Recruiter. You will handle screening, scheduling, and candidate documentation while collaborating with a team in a fast-changing environment.

The role emphasizes discretion, strong communication, and the ability to learn our ATS/CMS tools, with a Monday–Friday schedule and on-site/offsite coordination as needed.

Qualifications

• Must have discretion, judgment, and strong communication skills.
• Proficient in Microsoft Office and able to learn new software.
• Self-starter with attention to detail and dependability.

Responsibilities

• Pre-screen candidates for interviews.
• Schedule interviews with senior recruiters.
• Schedule interviews for candidates with potential employers.
• Process candidate applications.
• Build candidate portfolios for introductions to employers.
• Handle phones, answer questions and document information.
• Manage weekly calendars and coordinate with a team.
• Master recruiting and sales techniques.
• Maintain ATS/CMS system.

Skills

Discretion and judgment

Oral and written communication

Self-starter

Detail oriented

Dependable

Interpersonal skills

Independent working

Tools

Outlook

PC Recruiter

Asana

RingCentral

Job description

Aunt Ann's In-House Staffing's ClientLocation: San Francisco CA
Job Type: Full Time
Category: Position: Recruiter Assistant for Estate Department
Schedule: Monday to Friday from 9am to 5pm (PST)
Salary Amount or Range: $30 to $35 per hour for first 90 days of employment with a salary review.
Bay Area Region: San Francisco

Responsibilities Include:

• Pre-screening candidates for employment interviews
• Scheduling interviews with candidates for senior recruiters
• Scheduling interviews for candidates with potential employers.
• Processing candidate applications
• Building candidate portfolios for introduction to potential employers
• Handling phones, answering questions and documenting information.
• Managing weekly calendars and working with a team.
• Mastering recruiting and sales techniques
• Learning and maintaining our ATS/ CMS system updated

Principle Duties and Responsibilities:

Provide administrative support to the estate department and work collaboratively under the Senior Placement Recruiter

Identifying and Defining Hiring Needs:

Collaborate with senior placement recruiter to understand their requirements and develop job descriptions.

Sourcing Candidates:

Utilize various channels like job boards, social media, professional networks, and employee referrals to find potential candidates.

Screening and Interviewing:

Review resumes, conduct phone screens, and manage interviews to assess candidates' skills and experience.

Managing the Recruitment Process:

Guide candidates through the entire hiring process, from application to offer, ensuring a positive candidate experience.

Promoting the Employer Brand:

Represent the company positively and build its reputation as an employer of choice.

Staying Up-to-Date:

Keep current on employment laws, recruitment trends, and best practices.

Required Knowledge, Experience, Skills, and Abilities:

• Exceptional discretion, judgment, oral and written communication skills
• Functional knowledge of Microsoft Office: Outlook, PC Recruiter, Asana, RingCentral and ability to learn new software/apps through company upgrades and changes
• Must be a self-starter, detail oriented, efficient and extremely dependable
• Reliable, punctual, and committed, willing to learn new things and expand on role down the line
• Neat and clean in appearance
• Possess good interpersonal skills and ability to communicate effectively with other team members
• Ability to act on own initiative, work with minimal direction and handle an intense and ever-changing environment

About the company:

Aunt Ann’s In House Staffing is the leading Nanny and Estate Staffing agency in the San Francisco Bay Area. Since 1958, Aunt Ann’s has been matching exceptional candidates with employers for successful long term job placement and satisfaction. Our office works remotely and has employees on the west and east coast who enjoy working from home. We have a close knit team of professionals who share team goals daily and work together to support our candidates and clients. We are a third generation women owned family business.

Requirements and Compensation:

• The candidate is required to work full time: The working hours are Monday to Friday from 9am to 5pm (PST)
• Candidate for the role should live ideally near San Francisco and be available to work from home and with Senior Recruiter at offsite office in San Francisco
• The job offers $30 to $35 per hour for first 90 days of employment with a salary review. Compensation is open to those who have experience in the recruiting field and a higher hourly base is available. Quarterly bonuses are awarded to all members of the team.
• Health Care is paid for by the company/ Kaiser HMO
• 401k Retirement plan. Eligibility after 1 year of employment with matching of 4% and profit sharing
• 10 days vacation accrued paid time off the 1st year
• Federal Holidays paid time off

This is an immediate opening www.inhousestaffing.com