Records Technician I

Canon-Business-Process-Services-f89af7fd; Kansas City (MO); On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

Competitive pay & benefits!

Comprehensive training and development

Positive work environment

Employee discounts

Job summary

Canon Business Process Services in Kansas City, MO is seeking a Records Clerk to digitize, maintain, and retrieve company records as required. You will verify and document records by following the established cataloging system and ensure accuracy in filing and storage.

Responsibilities include maintaining files, retrieving and delivering files within time frames, logging returns, preparing files for storage, and updating cataloging procedures.

Qualifications

• HS Diploma or equivalent.
• 0–1 year of experience in records management.
• Knowledge of state records laws.
• Knowledge of records software systems, scanners, filing, storage and disposal procedures.
• Proficiency with computer skills and records tracking systems.
• Excellent customer service and professional appearance.
• Ability to work overtime and meet deadlines.

Responsibilities

• Maintain files.
• Retrieve files from Records Center for client use as requested; deliver files to clients within established time frames; ensure returned files are properly logged and placed back in their proper location.
• Prepare files to be sent for storage; arrange for files to be retrieved from storage when needed.
• Maintain cataloging process, procedures as well as rules and regulations.
• Evaluate current cataloging system for completeness, efficiency and usefulness by taking inventories and reviewing retrieval needs.
• Shift files to accommodate needed space as needed.
• Create files through data entry into file tracking software, apply labels to folders, inter-filing by alphabetical order and sort by number.

Skills

Customer service

Computer skills

Records management

Organization

Education

HS Diploma or equivalent

Tools

Record tracking software

Scanners

Job description

Overview

Under general supervision, is responsible for digitizing, maintaining and retrieving company records as required. Verifying and documenting records stored by following established cataloging system.

Responsibilities

• Maintain files
• Retrieve files from Records Center for client use as requested; Deliver files to clients within established time frames; Ensure returned files are properly logged and placed back in their proper location
• Prepare files to be sent for storage. When needed, arranges for files to be retrieved from storage
• Maintain cataloging process, procedures as well as rules and regulations
• Evaluate current cataloging system for completeness, efficiency and usefulness by taking inventories and reviewing retrieval needs
• Shift files to accommodate needed space as needed
• Create files through data entry into file tracking software, apply labels to folders, inter-filing(by alphabetical order and sort by number)

May possibly perform any of the following functions at the direction of the Site Records Manager:

• May be requested to perform document scanning
• Due to changing technology and new laws in regard to record-keeping, will be required to learn new features and functionalities of the file tracking software and keep abreast of new regulations

Qualifications

• HS Diploma or equivalent
• 0-1 years’ experience working with records
• Keep abreast of state records laws
• Knowledge of records software systems, scanners, filing, storage and disposal procedures; Proficiency in computer skills especially when using records tracking system for quick retrieval, filing and storage of files.
• Excellent customer service, professional attitude and appearance are a must
• Ability to work overtime & meet deadlines

PHYSICAL DEMANDS

• Physical activity required including bending, reaching, lifting and prolonged periods
• Ability to lift up to 50 lbs

What We Offer:

• Competitive pay & benefits!
• Comprehensive training and development programs that prepare employees to advance from within
• A company focused on creating a positive work and client environment
• Employee discounts on entertainment, products, and services nationwide!

Come Join Our Team!