Records Technician III

Canon U.S.A., Inc.; Town of Wausau (WI); On-site; USD 38,000 - 50,000; Full time

Benefits offered by this job

Competitive pay

Comprehensive training

Career development

Employee discounts

Job summary

Canon U.S.A., Inc. in Wisconsin seeks a Records Technician III to digitize, maintain, and retrieve company records, ensuring accurate cataloging and log updates.

You will retrieve files from Records Center, prepare for storage, and maintain the cataloging system while learning new software and regulations.

Ideal candidates have a HS diploma, 5+ years in records, 3+ years in office, and strong computer skills.

Qualifications

• HS Diploma or equivalent.
• 5+ years' experience working with records.
• 3+ years' experience in a professional office environment.
• Knowledge of records software systems, scanners, filing, storage & disposal procedures.
• Excellent customer service, professional attitude and appearance.

Responsibilities

• Retrieve files from Records Center for client use and deliver to clients within timeframes.
• Prepare files for storage and arrange retrieval from storage as needed.
• Maintain cataloging process and routing rules.
• Evaluate cataloging system for completeness and efficiency.
• Shift files to accommodate space needs.
• Create files via data entry and label folders.

Skills

5+ years experience

Records management

File tracking software

Customer service

Office software

Education

HS Diploma

Tools

Records software

Scanners

Job description

Records Technician III

Location: US-WI-Wausau

Requisition ID: 2026-21359

# of Openings: 1

Category: Administrative/Clerical

Position Type: Regular Full-Time

Overview

Under general supervision, is responsible for digitizing, maintaining and retrieving company records as required. Verifying and documenting records stored by following established cataloging system.

Responsibilities

• Retrieve files from Records Center for client use as requested; Deliver files to clients within established time frames; Ensure returned files are properly logged and placed back in their proper location
• Prepare files to be sent for storage. When needed, arranges for files to be retrieved from storage
• Maintain cataloging process, procedures as well as rules and regulations
• Evaluate current cataloging system for completeness, efficiency and usefulness by taking inventories and reviewing retrieval needs
• Shift files to accommodate needed space as needed
• Create files through data entry into file tracking software, apply labels to folders, inter-filing (by alphabetical order and sort by number)

May possibly perform any of the following functions at the direction of the Site Records Manager:

• May be requested to perform document scanning
• Due to changing technology and new laws in regard to record-keeping, will be required to learn new features and functionalities of the file tracking software and keep abreast of new regulations

Qualifications

• HS Diploma or equivalent
• Over 5 yrs. Exp. working with records
• 3+ years' experience in a professional office environment
• Knowledge of records software systems, scanners, filing, storage & disposal procedures; Expert proficiency in computer skills esp. when using records tracking system or quick retrieval, filing & storage of files; Train less experienced records clerk on the tracking system in us
• Excellent customer service, professional attitude and appearance are a must
• Ability to work overtime & meet deadlines

PHYSICAL DEMANDS

• Physical activity required including bending, reaching, lifting and prolonged periods standing
• May lift and/or move up to 50 lbs

What We Offer

• Competitive pay & benefits!
• Comprehensive training and development programs that prepare employees to advance from within
• A company focused on creating a positive work and client environment
• Employee discounts on entertainment, products, and services nationwide!

Come Join Our Team!

Canon Business Process Services is committed to providing equal employment opportunities to all applicants for employment and employees and does not discriminate in employment on the basis of race, color, religion, religious creed (including religious dress and grooming practices), sex (including pregnancy, childbirth, breastfeeding and medical conditions related to pregnancy, childbirth or breastfeeding or related medical conditions),gender, gender identity/transgendered status, gender expression, national origin (including language use), ancestry, citizenship status, age, marital status, familial status, physical and/or mental disability (including HIV/AIDS, cancer and genetic characteristics), protected medical condition as defined by applicable state and/or local law, military and/or veteran status, sexual orientation, genetic information, political affiliation, domestic violence victim status or any other protected category.