Records Technician III

Canon Business Process Services, Inc.; Town of Wausau (WI); On-site; USD 19,000 - 30,000; Full time

Benefits offered by this job

Competitive pay & benefits

Comprehensive training and development

Positive work environment

Employee discounts

Job summary

Canon Business Process Services, Inc. seeks a Records Clerk to maintain and retrieve company records, ensuring accurate logging and timely delivery to clients.

The role includes data entry into the file tracking system, organization of files, and strict adherence to cataloging procedures. The ideal candidate holds a High School Diploma or equivalent, with 5+ years of records experience and strong computer skills.

Qualifications

• HS Diploma or equivalent.
• 5+ yrs working with records.
• 3+ yrs in a professional office environment.
• Knowledge of records software systems, scanners, filing, storage & disposal procedures; proficient with file tracking systems.
• Excellent customer service, professional attitude and appearance.
• Ability to work overtime and meet deadlines.

Responsibilities

• Maintain files.
• Retrieve files from Records Center for client use and deliver to clients; log and return files to proper location.
• Prepare files for storage and arrange retrieval from storage.
• Maintain cataloging processes and rules.
• Evaluate cataloging system for completeness and efficiency.
• Shift files to accommodate space as needed.
• Create files via data entry into file tracking software; label folders; inter-file by alphabetical order and sort by number.

Skills

Customer service

Data entry

Attention to detail

Time management

Education

High School Diploma or equivalent

Tools

Records software systems

Scanners

File tracking software

Job description

Overview

Under general supervision, is responsible for digitizing, maintaining and retrieving company records as required. Verifying and documenting records stored by following established cataloging system.

Responsibilities

• Maintain files
• Retrieve files from Records Center for client use as requested; Deliver files to clients within established time frames; Ensure returned files are properly logged and placed back in their proper location
• Prepare files to be sent for storage. When needed, arranges for files to be retrieved from storage
• Maintain cataloging process, procedures as well as rules and regulations
• Evaluate current cataloging system for completeness, efficiency and usefulness by taking inventories and reviewing retrieval needs
• Shift files to accommodate needed space as needed
• Create files through data entry into file tracking software, apply labels to folders, inter-filing(by alphabetical order and sort by number)

May possibly perform any of the following functions at the direction of the Site Records Manager:

• May be requested to perform document scanning
• Due to changing technology and new laws in regard to record-keeping, will be required to learn new features and functionalities of the file tracking software and keep abreast of new regulations

Qualifications

• HS Diploma or equivalent
• Over 5 yrs. Exp. working with records
• 3+ years’ experience in a professional office environment
• Knowledge of records software systems, scanners, filing, storage & disposal procedures; Expert proficiency in computer skills esp. when using records tracking system or quick retrieval, filing & storage of files; Train less experienced records clerk on the tracking system in us
• Excellent customer service, professional attitude and appearance are a must
• Ability to work overtime & meet deadlines

PHYSICAL DEMANDS

• Physical activity required including bending, reaching, lifting and prolonged periods standing
• May lift and/or move up to 50 lbs

What We Offer:

• Competitive pay & benefits!
• Comprehensive training and development programs that prepare employees to advance from within
• A company focused on creating a positive work and client environment
• Employee discounts on entertainment, products, and services nationwide!