Records Technician I

Canon Business Process Services, Inc.; Carmel (IN); On-site; USD 30,000 - 45,000; Full time

Benefits offered by this job

Competitive pay and benefits

Comprehensive training and development

Employee discounts on entertainment

Job summary

Canon Business Process Services, Inc. is seeking a Records Management professional in Carmel, Indiana. This role involves digitizing, maintaining, and retrieving company records while ensuring compliance with established cataloging systems.

The ideal candidate will have a high school diploma, some experience with records management, and excellent customer service skills. The position offers competitive pay and benefits, with opportunities for training and advancement.

Qualifications

• 0-1 years of experience working with records.
• Knowledge of filing, storage, and disposal procedures.
• Ability to lift up to 50 lbs for physical demands.

Responsibilities

• Maintain and retrieve company records as required.
• Ensure files are returned and logged properly.
• Evaluate the current cataloging system for efficiency.

Skills

Customer service skills

Knowledge of records software systems

Proficiency in computer skills

Education

HS Diploma or equivalent

Tools

Records tracking software

Scanners

Job description

Overview

Under general supervision, is responsible for digitizing, maintaining and retrieving company records as required. Verifying and documenting records stored by following established cataloging system.

Responsibilities

• Maintain files
• Retrieve files from Records Center for client use as requested; Deliver files to clients within established time frames; Ensure returned files are properly logged and placed back in their proper location
• Prepare files to be sent for storage. When needed, arranges for files to be retrieved from storage
• Maintain cataloging process, procedures as well as rules and regulations
• Evaluate current cataloging system for completeness, efficiency and usefulness by taking inventories and reviewing retrieval needs
• Shift files to accommodate needed space as needed
• Create files through data entry into file tracking software, apply labels to folders, inter-filing(by alphabetical order and sort by number)

May possibly perform any of the following functions at the direction of the Site Records Manager:

• May be requested to perform document scanning
• Due to changing technology and new laws in regard to record-keeping, will be required to learn new features and functionalities of the file tracking software and keep abreast of new regulations

Qualifications

• HS Diploma or equivalent
• 0-1 years’ experience working with records
• Keep abreast of state records laws
• Knowledge of records software systems, scanners, filing, storage and disposal procedures; Proficiency in computer skills especially when using records tracking system for quick retrieval, filing and storage of files.
• Excellent customer service, professional attitude and appearance are a must
• Ability to work overtime & meet deadlines

PHYSICAL DEMANDS

• Physical activity required including bending, reaching, lifting and prolonged periods
• Ability to lift up to 50 lbs

What We Offer:

• Competitive pay & benefits!
• Comprehensive training and development programs that prepare employees to advance from within
• A company focused on creating a positive work and client environment
• Employee discounts on entertainment, products, and services nationwide!