Records Technician I

Canon-Business-Process-Services-f89af7fd; Carmel (IN); On-site; USD 2,066,000 - 3,031,000; Full time

Benefits offered by this job

Competitive pay and benefits

Training and development programs

Positive work environment

Employee discounts

Job summary

Canon Business Process Services in Carmel, Indiana, is seeking a Records Clerk to digitize, maintain, and retrieve company records while ensuring accurate cataloging and timely delivery to clients.

The role involves file preparation, data entry, and adherence to regulatory requirements. Training and development opportunities are offered, with competitive pay and comprehensive benefits. Attention to detail and reliable customer service are essential.

Qualifications

• Experience with records management procedures and filing systems.
• Proficiency with record-keeping software and data entry.
• Ability to learn new regulations and software updates.

Responsibilities

• Maintain files and retrieve documents as requested by clients.
• Deliver files to clients within set time frames and log returned items.
• Prepare files for storage and coordinate retrieval from storage as needed.
• Maintain cataloging processes and adhere to rules and regulations.
• Assist with scanning and learning new features of tracking software.
• Shift files to accommodate space and perform data entry into file tracking system.
• Apply labels and inter-file in alphabetical and numerical order.

Skills

Record keeping

Data entry

Customer service

Attention to detail

Education

HS Diploma or equivalent

Tools

Records tracking system

Scanner software

Job description

Overview

Under general supervision, is responsible for digitizing, maintaining and retrieving company records as required. Verifying and documenting records stored by following established cataloging system.

Responsibilities

• Maintain files
• Retrieve files from Records Center for client use as requested; Deliver files to clients within established time frames; Ensure returned files are properly logged and placed back in their proper location
• Prepare files to be sent for storage. When needed, arranges for files to be retrieved from storage
• Maintain cataloging process, procedures as well as rules and regulations
• Evaluate current cataloging system for completeness, efficiency and usefulness by taking inventories and reviewing retrieval needs
• Shift files to accommodate needed space as needed
• Create files through data entry into file tracking software, apply labels to folders, inter-filing(by alphabetical order and sort by number)

May possibly perform any of the following functions at the direction of the Site Records Manager:

• May be requested to perform document scanning
• Due to changing technology and new laws in regard to record-keeping, will be required to learn new features and functionalities of the file tracking software and keep abreast of new regulations

Qualifications

• HS Diploma or equivalent
• 0-1 years’ experience working with records
• Keep abreast of state records laws
• Knowledge of records software systems, scanners, filing, storage and disposal procedures; Proficiency in computer skills especially when using records tracking system for quick retrieval, filing and storage of files.
• Excellent customer service, professional attitude and appearance are a must
• Ability to work overtime & meet deadlines

PHYSICAL DEMANDS

• Physical activity required including bending, reaching, lifting and prolonged periods
• Ability to lift up to 50 lbs

What We Offer:

• Competitive pay & benefits!
• Comprehensive training and development programs that prepare employees to advance from within
• A company focused on creating a positive work and client environment
• Employee discounts on entertainment, products, and services nationwide!

Come Join Our Team!