Records Supervisor - Student Data & Transcript Ops

Southern Miss School of Leadership; Hattiesburg (MS); On-site; USD 42,000 - 64,000; Full time

Job summary

The University of Southern Mississippi is seeking a Records Supervisor to oversee the daily operations of the Records area within the Office of the University Registrar. This role focuses on maintaining the integrity of academic records, managing imaging, transcript processing, and ensuring compliance with university policies.

The supervisor will collaborate with campus and external partners to streamline record-related processes, including grade changes and biographical updates, while upholding

Qualifications

• Associate degree and 3+ years of hands-on office management experience.
• Strong knowledge of university policies and student enrollment procedures.
• Working knowledge of campus departments across the University.

Responsibilities

• Supervise staff scheduling and leave time within the Records area.
• Oversee compliance with security protocols and academic policies.
• Develop and update business processes in the student information system for records operations.
• Oversee document imaging and transcript processing, including third-party vendor coordination.
• Ensure audit procedures for student transcripts and data accuracy.

Skills

Communications

Organizational skills

Analytical skills

Office management

Attention to detail

Education

Associate degree

Bachelor's degree (preferred)

Tools

PeopleSoft

Microsoft Excel

Microsoft Word

Job description

The University of Southern Mississippi is seeking a Records Supervisor to oversee the daily operations of the Records area within the Office of the University Registrar. This role focuses on maintaining the integrity of academic records, managing imaging, transcript processing, and ensuring compliance with university policies.

The supervisor will collaborate with campus and external partners to streamline record-related processes, including grade changes and biographical updates, while upholding