Records Supervisor: Lead Records Team & Compliance

Opensity Solutions; Newark, Northern (NJ, KY); Hybrid; USD 34,000 - 55,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) retirement plan

Paid Time Off

Job summary

Opensity Solutions is seeking a Records Supervisor to lead 3 clerks in Newark, handling filing, indexing, and retention across physical and digital records. You will implement policies, maintain secure storage, and support retrieval and disposal following regulatory standards.

You will supervise tasks, train staff, and partner with legal and compliance teams while leveraging the Cornerstone platform to enhance records management practices.

Qualifications

• High school diploma or equivalent required.
• 2-3 years experience in records management or related field.
• Experience with MS Office and document retention standards.
• Ability to maintain confidentiality and security of client information.
• Demonstrated accuracy, attention to detail and organization.

Responsibilities

• Develop and implement records management policies and procedures.
• Monitor the records management system for reliability and improvement.
• Lead and supervise a team of records clerks; assign tasks by workload.
• Provide regular training to enhance records management knowledge.
• Establish classification, indexing, labeling, and metadata standards.
• Manage physical and digital storage; ensure security and accessibility.
• Oversee retrieval, disposal schedules, and regulatory compliance.
• Collaborate with legal/compliance; conduct audits and corrective actions.
• Participate in Cornerstone training to enhance role performance.

Skills

Detail oriented

Communication skills

Team player

Time management

Problem solving

Tech savvy

Education

High school diploma or equivalent

Tools

Microsoft Office

Cornerstone

Job description

Opensity Solutions is seeking a Records Supervisor to lead 3 clerks in Newark, handling filing, indexing, and retention across physical and digital records. You will implement policies, maintain secure storage, and support retrieval and disposal following regulatory standards.

You will supervise tasks, train staff, and partner with legal and compliance teams while leveraging the Cornerstone platform to enhance records management practices.