Records Management & Compliance Specialist

State of Delaware; Delaware; On-site; USD 45,000 - 65,000; Full time

Job summary

State of Delaware is seeking a Records Management Specialist to maintain public and confidential records from creation to disposal across physical, electronic, and digital formats in accordance with applicable laws and confidentiality requirements.

The role involves applying retention schedules, ensuring access controls, training staff on record-keeping practices, and supporting public/state agency records requests as needed.

Qualifications

• One year of experience in record keeping (physical, electronic, or digital documents).
• One year of experience in document processing per laws, rules, regulations, standards, policies, and procedures, resolving deficiencies, and tracking activities.
• One year of experience using an automated information system to enter, update, modify, delete, retrieve/inquire, and report on data.
• Six months’ experience using standard computer software to create documents, develop spreadsheets, or maintain/update databases.
• Possession of an Associate’s degree or higher.

Responsibilities

• Coordinate and manage retention schedules and disposal of records.
• Ensure compliance with laws, rules, regulations, standards, policies, and confidentiality.
• Review and evaluate information for completeness and accuracy.
• Create and maintain record-keeping systems or logs to file, track, and retrieve documents.
• Educate and train staff on proper record-keeping practices and policies.
• Monitor and evaluate performance of record-keeping systems and suggest improvements.
• May fulfill requests from the public or state agencies for records.
• Perform other related duties as required.

Job description

State of Delaware is seeking a Records Management Specialist to maintain public and confidential records from creation to disposal across physical, electronic, and digital formats in accordance with applicable laws and confidentiality requirements.

The role involves applying retention schedules, ensuring access controls, training staff on record-keeping practices, and supporting public/state agency records requests as needed.