Records & Information Governance Specialist

Opensity solutions; Minneapolis (MN); On-site; USD 28,000 - 30,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) retirement plan

Paid Time Off (PTO)

Job summary

Opensity Solutions seeks a Records Specialist to support records and information management across client environments. You will create, circulate, store, and digitize records while ensuring compliance with retention schedules and organizational policies.

The role focuses on maintaining accurate records systems, supporting file lifecycle management, and secure handling of physical and electronic records, reporting to the Records Leadership Team or Client Relations Manager.

Qualifications

• Experience with records management principles and document control.

Responsibilities

• Register, create, organize, and maintain physical and electronic files within Records Management Systems (RMS).
• Track the circulation and movement of records to and from authorized client personnel, with accurate activity logs.
• Prepare inactive records for offsite storage, archiving, digitization, or secure disposition per retention schedules.
• Assist with file transfers, retention initiatives, and records disposition as directed.
• Maintain labeling, indexing, and metadata standards for efficient retrieval and accessibility.
• Manage storage retrieval and inventory; conduct routine inventories and audits.
• Coordinate records shipments, maintaining chain-of-custody documentation.
• Support audits, confidentiality, privacy, and compliance with information governance standards.

Job description

Opensity Solutions seeks a Records Specialist to support records and information management across client environments. You will create, circulate, store, and digitize records while ensuring compliance with retention schedules and organizational policies.

The role focuses on maintaining accurate records systems, supporting file lifecycle management, and secure handling of physical and electronic records, reporting to the Records Leadership Team or Client Relations Manager.