Records Management Specialist

Amyx, Inc.; Washington (District of Columbia); On-site; USD 60,000 - 80,000; Full time

Job summary

A leading company is seeking an experienced Records Management Specialist to support records management systems for DOE customers. The role involves developing file plans, ensuring compliance, and delivering training, essential for organizational efficiency.

Benefits

Medical, Dental, and Vision Plans

Flexible Spending Accounts

Health Savings Account

401(k) with matching contributions

Short Term Disability

Long Term Disability

Life and Accidental Death & Dismemberment

Wellness Program

PTO

Professional Development Reimbursement

Qualifications

• Minimum of 5 years of experience in records management or related administrative roles.
• Strong understanding of DOE records management policies and requirements.

Responsibilities

• Providing support to RLOs and PROs to keep records management activities on track.
• Creating and delivering comprehensive records management training programs for staff.
• Building and implementing a robust records management system across programs.

Skills

Organizational Skills

Communication

Training Delivery

Analytical Skills

Education

Bachelor’s degree in information management

Bachelor’s degree in business administration

Tools

Project Management Tools

Job description

Join to apply for the Records Management Specialist role at Amyx, Inc.

We are seeking an experienced and detail-oriented Records Management Specialist to support Records Liaison Officers (RLOs), Program Records Officials (PROs), and audit teams in implementing and maintaining effective records management systems to support our DOE customer. The ideal candidate will develop file plans, create policies, deliver training, and ensure compliance with DOE requirements while leading records management meetings and projects. This role is critical to ensuring organizational compliance and efficiency in managing records across new and existing systems.

Responsibilities include:

1. Providing support to RLOs and PROs to keep records management activities on track.
2. Assisting the Audit Analyst/FOIA manager with recordkeeping and audit coordination tasks.
3. Coordinating and maintaining file plans, ensuring timely submission and DOE compliance.
4. Creating and delivering comprehensive records management training programs for staff.
5. Attending monthly DOE records management working group meetings to stay updated on requirements and best practices.
6. Building and implementing a robust records management system and structure across programs and offices.
7. Establishing and managing regular communication with office records liaisons to share updates and requirements.
8. Developing, reviewing, and updating comprehensive records management policy documents.
9. Creating detailed file inventories and file plans for all assigned offices.
10. Developing training materials, such as decks and quick reference guides, for wide dissemination.
11. Leading regular meetings on records management topics with staff.
12. Utilizing platforms such as Teams to communicate records management information.
13. Creating S.M.A.R.T. timelines to manage and track records management tasks and deliverables effectively.
14. Managing training demo sites and maintaining associated training materials.
15. Communicating accurate information effectively.

Minimum requirements:

• Bachelor’s degree in information management, business administration, or a related field, or equivalent work experience.
• Minimum of 5 years of experience in records management or related administrative roles.
• Strong understanding of DOE records management policies and requirements.
• Excellent organizational, communication, and training delivery skills.
• Ability to develop file plans, policy documents, and training materials.
• Experience using project management tools to create S.M.A.R.T. timelines and manage deliverables.

Preferred qualifications:

• Certification in records management or information governance (e.g., CRM or IGP).
• Familiarity with FOIA processes and audit procedures.
• Experience implementing records management structures in both new and existing systems.
• Proficiency in creating user-friendly reference materials and conducting engaging training sessions.
• Strong analytical skills and experience in compliance reporting.

Benefits include:

• Medical, Dental, and Vision Plans (PPO & HSA options available)
• Flexible Spending Accounts (Health Care & Dependent Care FSA)
• Health Savings Account (HSA)
• 401(k) with matching contributions
• Roth
• Qualified Transportation Expense with matching contributions
• Short Term Disability
• Long Term Disability
• Life and Accidental Death & Dismemberment
• Basic & Voluntary Life Insurance
• Wellness Program
• PTO
• 11 Holidays
• Professional Development Reimbursement

For questions, please contact [e-mail]. Amyx is an Equal Opportunity Employer and a VEVRAA federal contractor, prioritizing veteran referrals. Physical demands include sitting at a workstation for extended periods, handling objects, reaching, talking, hearing, and occasionally lifting less than 20 pounds. Regular attendance is required.