Records Management Specialist

Amyx, Inc.; Washington (District of Columbia); On-site; USD 60,000 - 80,000; Full time

Job summary

A leading company is seeking an experienced Records Management Specialist to support various teams in implementing effective records management systems. The ideal candidate will develop policies, deliver training, and ensure compliance with regulations while managing records across systems.

Benefits

Medical, Dental, and Vision Plans

Flexible Spending Accounts

Health Savings Account

401(k) with matching contributions

Short Term Disability

Long Term Disability

Life and Accidental Death & Dismemberment

PTO

11 Holidays

Professional Development Reimbursement

Qualifications

• Minimum of 5 years of experience in records management or related administrative roles.
• Strong understanding of DOE records management policies and requirements.

Responsibilities

• Provide support to RLOs and PROs to keep records management activities on track.
• Create and deliver comprehensive records management training programs for staff.
• Coordinate and maintain file plans, ensuring timely submission and DOE compliance.

Skills

Organizational Skills

Communication

Training Delivery

Analytical Skills

Education

Bachelor's degree in information management

Tools

Project Management Tools

Job description

Records Management Specialist

Job Locations

US-DC-Washington

ID

2025-4243

Category

Civilian

Type

Full Time

Overview

We are seeking an experienced and detail-oriented Records Management Specialist to support Records Liaison Officers (RLOs), Program Records Officials (PROs), and audit teams in implementing and maintaining effective records management systems to suport our DOE customer. The ideal candidate will develop file plans, create policies, deliver training, and ensure compliance with DOE requirements while leading records management meetings and projects. This role is critical to ensuring organizational compliance and efficiency in managing records across new and existing systems.

Responsibilities

Provide support to RLOs and PROs to keep records management activities on track.
• Assist the Audit Analyst/FOIA manager with recordkeeping and audit coordination tasks.
• Coordinate and maintain file plans, ensuring timely submission and DOE compliance.
• Create and deliver comprehensive records management training programs for staff.
• Attend monthly DOE records management working group meetings to stay updated on requirements and best practices.
• Build and implement a robust records management system and structure across programs and offices.
• Establish and manage regular communication with office records liaisons to share updates and requirements.
• Develop, review, and update comprehensive records management policy documents.
• Create detailed file inventories and file plans for all assigned offices.
• Develop training materials, such as decks and quick reference guides, for wide dissemination.
• Lead regular meetings on records management topics with staff.
• Utilize platforms such as Teams to communicate records management information.
• Create S.M.A.R.T. timelines to manage and track records management tasks and deliverables effectively.
• Manage training demo sites and maintain associated training materials.
• Must have the ability to communicate accurate information

Qualifications

Required:

• Bachelor's degree in information management, business administration, or a related field, or equivalent work experience.
• Minimum of 5 years of experience in records management or related administrative roles.
• Strong understanding of DOE records management policies and requirements.
• Excellent organizational, communication, and training delivery skills.
• Ability to develop file plans, policy documents, and training materials.
• Experience using project management tools to create S.M.A.R.T. timelines and manage deliverables.

Desired:

• Certification in records management or information governance (e.g., CRM or IGP).
• Familiarity with FOIA processes and audit procedures.
• Experience implementing records management structures in both new and existing systems.
• Proficiency in creating user-friendly reference materials and conducting engaging training sessions.
• Strong analytical skills and experience in compliance reporting

Benefits include:

• Medical, Dental, and Vision Plans (PPO & HSA options available)
• Flexible Spending Accounts (Health Care & Dependent Care FSA)
• Health Savings Account (HSA)
• 401(k) with matching contributions
• Roth
• Qualified Transportation Expense with matching contributions
• Short Term Disability
• Long Term Disability
• Life and Accidental Death & Dismemberment
• Basic & Voluntary Life Insurance
• Wellness Program
• PTO
• 11 Holidays
• Professional Development Reimbursement

Please contact [e-mail] with any questions!

Amyx is proud to be an Equal Opportunity Employer. All qualified candidates will be considered without regard to race, color, religion, national origin, age, disability, sexual orientation, gender identity, status as a protected veteran, or any other characteristic protected by law. Amyx is a VEVRAA federal contractor and we request priority referral of veterans.

Physical Demands

Employee needs to be able to sit at a workstation for extended periods; use hand(s) to handle or feel objects, tools, or controls; reach with hands and arms; talk and hear. Most positions require ability to work on desktop or laptop computer for extended periods of time reading, reviewing/analyzing information, and providing recommendations, summaries and/or reports in written format. Must be able to effectively communicate with others verbally and in writing. Employee may be required to occasionally lift and/or move moderate amounts of weight, typically less than 20 pounds. Regular and predictable attendance is essential.