Records Management Specialist

Opensity solutions; Minneapolis (MN); On-site; USD 25,000 - 36,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) retirement plan

Paid Time Off (PTO)

Job summary

Opensity Solutions is seeking an IG Records Specialist to manage and organize both physical and digital records, ensuring accurate storage, classification, and retrieval. You will enter data into RMS, categorize records per guidelines, and support audits to maintain data integrity.

You will work under the Records Supervisor and Senior IGM Manager, collaborating with the team to fulfill requests, implement policies, and safeguard sensitive information in compliance with data protection

Qualifications

• High School Diploma or equivalent.
• Minimum 2 years in a professional office environment, ideally in records/clerk duties.
• Familiarity with RMS/file management systems (FileTrail, iManage, Autonomy/FileSurf, LegalKey).
• Ability to lift/carry up to 40 lbs and move packages with a cart.

Responsibilities

• Provide records creation, circulation, storage, tracking, transfer, and retention services per contract.
• Register new files in RMS and perform routine inventory and off-site storage prep.
• Assist with file transfers, indexing, staging for review, and shipment preparation.
• Support retention activities and off-site destruction as required; ensure data integrity and privacy compliance.

Skills

Attention to detail

Excellent communication

Organizational skills

Professional demeanor

Education

High School Diploma or equivalent

Tools

FileTrail

iManage Records Manager

Autonomy Records Manager (FileSurf)

LegalKey

Job description

Opensity Solutions is seeking an IG Records Specialist to manage and organize both physical and digital records, ensuring accurate storage, classification, and retrieval. You will enter data into RMS, categorize records per guidelines, and support audits to maintain data integrity.

You will work under the Records Supervisor and Senior IGM Manager, collaborating with the team to fulfill requests, implement policies, and safeguard sensitive information in compliance with data protection