Information Governance Records Specialist

Ice Miller LLP; Columbus (OH); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Paid time off

Health insurance

Vision and Dental Insurance

401k with employer match

Life insurance

Job summary

Ice Miller LLP seeks an Information Governance Records Analyst to manage data lifecycle, enforce retention policies, and audit compliance across physical and electronic records. You will train staff in IG best practices and collaborate with IT and Legal to safeguard sensitive information.

The role requires collaboration across offices, attention to detail, and the ability to handle onboarding/offboarding, data transfers, and reporting. Travel between offices may be needed.

Qualifications

• Bachelor’s degree or 2–3 years of experience in a professional services environment; law firm experience preferred.
• Experience in Information Management (IM) / Records management strongly preferred.
• Two to four years of records and data management experience, ideally within a law firm or professional services setting.
• Proficiency with Microsoft Word, Excel, PowerPoint, Outlook, and Power Apps.

Responsibilities

• Serve as an integral member of the Information Governance (IG) program.
• Support attorneys and administrative teams in managing client and firm information in accordance with firm standards and established processes.
• Coordinate intake, classification, retention, and destruction of physical and electronic records.
• Ensure compliance with regulatory, legal, and organizational data protection requirements.
• Demonstrate attention to detail and strong customer service.
• Assist IG Operations teams in implementing Information Management standards and procedures.
• Support onboarding and offboarding activities, including client information transfers.
• Ensure onsite files are indexed and reflected in the firm’s 3E Records system.
• Collaborate with mobility team to process information for imaging and disposition.
• Assist Retention/Disposition team with processing materials for destruction.
• Provide metrics and reporting on IM activities and projects.
• Support firmwide IM training initiatives.

Skills

Professional services experience

IM/Records management

Microsoft Office

Power Apps

Travel flexibility

Education

Bachelor’s degree

RIM/Information Governance certification

Tools

Office Suite

Job description

Ice Miller LLP seeks an Information Governance Records Analyst to manage data lifecycle, enforce retention policies, and audit compliance across physical and electronic records. You will train staff in IG best practices and collaborate with IT and Legal to safeguard sensitive information.

The role requires collaboration across offices, attention to detail, and the ability to handle onboarding/offboarding, data transfers, and reporting. Travel between offices may be needed.