Records Management & Compliance Specialist

VIA Metro Transit; San Antonio (TX); On-site; USD 56,000 - 97,000; Full time

Job summary

VIA Metro Transit in San Antonio is seeking a Records Management Coordinator to assist with coordinating VIA’s records program, including organizing, maintaining, and ensuring compliance with statutory obligations and internal policies.

The role supports ARCs and departments in electronic and physical records handling, retention scheduling, disposition, and access control, while maintaining EDMS accuracy and confidentiality.

Qualifications

• Associate’s degree in Archives, Records Management Administration, Library or Information Science or related field, and three (3) years of records management experience or equivalent combination.
• Certified Records Analyst (CRA) Certificate or other related Records and Information Management certifications preferred.
• Experience/knowledge in records management with an electronic records management system.

Responsibilities

• Assists departments with assessments and inventory of agency records, management of records through their lifecycle.
• Coordinates with ARCs and/or provides direct assistance to departments/divisions for storage, retrieval, preservation and maintenance, destruction, retention, security, and public access of electronic records.
• Coordinates with ARCs and/or provides direct assistance to departments/divisions to identify records that have met their retention period according to record retention schedules. Review/prepares and processes documentation required for the disposition of records.
• Follows procedures for records management projects and supports VIA's record keeping practices to ensure that regulatory requirements or records management are met.
• Organizes physical and digital records for easy retrieval and reference within VIA’s EDMS and physical storage facilities.
• Provides budget support to RMP budget, records and monitors expenses, and reports potential shortages/overages to the manager.

Skills

Records management

EDMS

Microsoft Office

Education

Associate’s degree in Archives/Records Management Administration/Library or Information Science

Tools

Electronic Document Management System (EDMS)

Job description

VIA Metro Transit in San Antonio is seeking a Records Management Coordinator to assist with coordinating VIA’s records program, including organizing, maintaining, and ensuring compliance with statutory obligations and internal policies.

The role supports ARCs and departments in electronic and physical records handling, retention scheduling, disposition, and access control, while maintaining EDMS accuracy and confidentiality.