Records Management Analyst: Onsite Impact

Theuniversityunion; Tallahassee (FL); On-site; USD 30,000 - 35,000; Full time

Benefits offered by this job

Health insurance

Retirement accounts

Paid time off

Job summary

Florida Housing Finance Corporation in Tallahassee, FL is seeking a Records Management Analyst to support the lifecycle of records—from scanning to retention and requests. This in-person role emphasizes accuracy, document management software use, and collaboration across departments.

The position reports to the Records Management Administrator and requires detail orientation, strong communication, and proficiency with Adobe Acrobat Pro and the Document Management System.

Qualifications

• Be proficient in Microsoft Word, Excel, Outlook, and SharePoint.
• Proficient in Adobe Acrobat Pro for document redaction and records management tasks.
• Strong written and verbal communication.

Responsibilities

• Operating high-speed scanners and reviewing scanned images for quality.
• Indexing electronic documents in the Document Management System.
• Responding to internal document retrieval requests.
• Assisting with records inventories and identifying applicable records series.
• Supporting on-site and off-site records storage.
• Performing records disposition tasks and updating tracking logs.
• Assisting with public records requests and redacting confidential or exempt information.
• Reviewing records and system data for accuracy and completeness.
• Performing quality-control checks on records preparation, scanning, indexing, and data entry.
• Documenting and troubleshooting imaging, indexing, metadata, and document retrieval issues.
• Creating and maintaining job aids and quality-assurance checklists.
• Helping staff understand records retention, classification, storage, and disposition procedures.
• Supporting quality-assurance reviews, audit preparation, and workflow improvements.

Skills

Attention to detail

Communication skills

Teamwork

Independent work

Tools

Microsoft Word

Excel

Outlook

SharePoint

Adobe Acrobat Pro

OnBase

Job description

Florida Housing Finance Corporation in Tallahassee, FL is seeking a Records Management Analyst to support the lifecycle of records—from scanning to retention and requests. This in-person role emphasizes accuracy, document management software use, and collaboration across departments.

The position reports to the Records Management Administrator and requires detail orientation, strong communication, and proficiency with Adobe Acrobat Pro and the Document Management System.