Records Management Coordinator

Certifiedarchivists; Tallahassee (FL); On-site; USD 55,000 - 70,000; Full time

Job summary

Certifiedarchivists is seeking a Government Operations Consultant III – Records Management Coordinator in Tallahassee, Florida. This position entails managing records schedules and providing technical assistance to government agencies regarding records management. Applicants should have extensive experience or a related master’s degree.

The role demands knowledge in records management practices as well as skills in creating guidelines and providing training. A Level 2 background check is required for employment.

Qualifications

• Six years of direct work experience in records management or a master’s degree can substitute.
• Experience in appraisal and development of records retention schedules.
• At least one year of full-time experience in Florida government.

Responsibilities

• Develop records schedules applicable to government agencies.
• Review records destruction requests and agency retention schedules.
• Coordinate records management training materials and seminars.
• Respond to information requests and provide technical support.

Skills

Experience with records storage

Experience with electronic inventory management systems

Certified Records Manager

Certified Archivist

Master’s degree in records management, archives or information services

Experience in appraisal of public records

Experience developing standards or guidelines

Technical assistance experience

Experience working in Florida government

Education

Master's degree

Job description

Agency: Department of State

Position Number: 45000975

Posting Closing Date: 10/01/2025

Position Title: Government Operations Consultant III – Records Management Coordinator

Employment Type: Open Competitive

Minimum Qualifications

Six (6) years of direct work experience in records management or a master’s degree can substitute for the experience.

Preferred Qualifications

• Experience working with records storage.
• Experience with electronic inventory management systems.
• Certified Records Manager.
• Certified Archivist.
• Master’s degree in records management, archives or information services.
• Completed coursework or workshops in records management or archives outside of a completed degree or certification.
• Experience in appraisal of the legal, fiscal, administrative and historical value of public records or in reviewing, analyzing and developing records retention schedules.
• At least one (1) year full‑time experience in developing standards, guidelines or instructional materials for government agency records management practices.
• Experience in providing technical assistance to government agencies regarding records management issues.
• At least one (1) year full‑time experience working in Florida government.

Duties and Responsibilities

• Develop general records schedules applicable to groups or categories of government agencies, taking into consideration appraisal of the archival, legal, fiscal and administrative value of public records.
• Review and process records destruction requests from the State Records Storage Center.
• Review, analyze and process government agency records retention schedules, taking into consideration appraisal of the archival, legal, fiscal and administrative value of public records.
• Coordinate with the Records Management Training Program Lead to develop training materials and select training topics.
• Assist in presenting during extended in‑person or web‑based seminars and serve as back‑up trainer for standard web‑based trainings in the absence of the Records Management Training Program Lead.
• Respond to telephone, mail and email requests for information about the programs or activities of the Section and provide technical support to municipal, county and state government agencies regarding routine records management issues.
• Maintain a high level of expertise through training courses, information exchange, reading and research, and constantly monitor state‑of‑the‑art techniques and practices in records and information management.
• Collect and maintain compliance reporting data for government agencies and prepare annual reports detailing compliance.
• Develop standards, guidelines, regulations, handbooks and manuals for government agency records management practices and procedures.
• Survey records management systems and practices in government agencies and make recommendations for improved records management procedures and for implementation of records management standards and guidelines.
• Perform other work‑related duties as required.

Knowledge, Skills, and Abilities

• Knowledge of records management practices, policies and procedures.
• Knowledge of basic computer programs.
• Ability to communicate effectively.
• Ability to establish and maintain effective working relationships with others.
• Ability to understand and apply applicable rules, regulations, policies and procedures relating to operational activities.
• Ability to organize data into a logical format for presentation in reports, documents and other written materials.
• Ability to collect, evaluate and analyze data to develop alternative recommendations, solve problems, document work and other activities relating to the improvement of operational practices.
• Ability to drive and travel by automobile.
• Travel in town between work locations on a daily basis.
• Participate in occasional out‑of‑town, overnight business travel.

Background and Other Requirements

A Level 2 criminal background check is a condition of employment. If selected for this position, the applicant must provide fingerprints. Fingerprints will be sent to the Florida Department of Law Enforcement and the Federal Bureau of Investigation for a criminal background check.

Equal Opportunity Employer and Other Notices

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Male applicants born on or after January 1 1960, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the hiring authority and/or People First Service Center (1‑866‑663‑4735) in advance.

The State of Florida supports a Drug‑Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug‑Free Workplace Act.

Veterans’ Preference. Candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Veterans’ Preference documentation requirements are available at https://jobs.myflorida.com/job/TALLAHASSEE-DOS-GOVERNMENT-OPERATIONS-CONSULTANT-III-45000975-FL-32301/1325127500/. All documentation is due by the close of the vacancy announcement.