Records Management Analyst

Theuniversityunion; Tallahassee (FL); On-site; USD 30,000 - 35,000; Full time

Benefits offered by this job

Health insurance

Retirement accounts

Paid time off

Job summary

Florida Housing Finance Corporation in Tallahassee, FL is seeking a Records Management Analyst to support the lifecycle of records—from scanning to retention and requests. This in-person role emphasizes accuracy, document management software use, and collaboration across departments.

The position reports to the Records Management Administrator and requires detail orientation, strong communication, and proficiency with Adobe Acrobat Pro and the Document Management System.

Qualifications

• Be proficient in Microsoft Word, Excel, Outlook, and SharePoint.
• Proficient in Adobe Acrobat Pro for document redaction and records management tasks.
• Strong written and verbal communication.

Responsibilities

• Operating high-speed scanners and reviewing scanned images for quality.
• Indexing electronic documents in the Document Management System.
• Responding to internal document retrieval requests.
• Assisting with records inventories and identifying applicable records series.
• Supporting on-site and off-site records storage.
• Performing records disposition tasks and updating tracking logs.
• Assisting with public records requests and redacting confidential or exempt information.
• Reviewing records and system data for accuracy and completeness.
• Performing quality-control checks on records preparation, scanning, indexing, and data entry.
• Documenting and troubleshooting imaging, indexing, metadata, and document retrieval issues.
• Creating and maintaining job aids and quality-assurance checklists.
• Helping staff understand records retention, classification, storage, and disposition procedures.
• Supporting quality-assurance reviews, audit preparation, and workflow improvements.

Skills

Attention to detail

Communication skills

Teamwork

Independent work

Tools

Microsoft Word

Excel

Outlook

SharePoint

Adobe Acrobat Pro

OnBase

Job description

• Location 227 N Bronough Street Suite 5000,Tallahassee, FL, 32301-1367,United States
• Base Pay $30,000.00 - $35,000.00 / Year
• Job Category Analyst
• Employee Type FT Non-Exempt

Are you a detail-oriented person who enjoys organizing, scanning, and managing records in both digital and physical formats? Do you take pride in doing things correctly and improving how things work? Florida Housing Finance Corporation is looking for a motivated and dependable individual to join our team as a Records Management Analyst.

This hands-on position supports the lifecycle of records and documents—from scanning and indexing to assisting with retention, storage, disposition, and public records requests. If you thrive in a structured and collaborative work environment, enjoy using document management software and Adobe Acrobat Pro, and have a strong eye for detail, we want to hear from you.

Strong communication skills and the ability to work effectively with team members across departments are essential for success in this role. This position reports to the Records Management Administrator.

Responsibilities Include

• Operating high-speed scanners and reviewing scanned images for quality
• Indexing electronic documents in the Document Management System
• Responding to internal document retrieval requests
• Assisting with records inventories and identifying applicable records series
• Supporting on-site and off-site records storage
• Performing records disposition tasks and updating tracking logs
• Assisting with public records requests and redacting confidential or exempt information
• Reviewing records and system data for accuracy and completeness
• Performing quality-control checks on records preparation, scanning, indexing, and data entry
• Documenting and troubleshooting imaging, indexing, metadata, and document retrieval issues
• Creating and maintaining job aids and quality-assurance checklists
• Helping staff understand records retention, classification, storage, and disposition procedures
• Supporting quality-assurance reviews, audit preparation, and workflow improvements

Requirements

POSITION REQUIREMENTS:

The ideal candidate will:

• Be able to work independently and as part of a team
• Be able to analyze records-related issues and recommend practical solutions
• Communicate clearly and professionally, both verbally and in writing
• Be able to lift up to 30 pounds when handling physical records
• Pay close attention to detail when reviewing records for accuracy and compliance
• Be proficient in Microsoft Word, Excel, Outlook, and SharePoint
• Be proficient in Adobe Acrobat Pro for document redaction and records management tasks

Preferred but Not Required

• Two or more years of records management experience
• Knowledge of Florida’s Public Records Law, Chapter 119, Florida Statutes
• Knowledge of records retention and disposition requirements under Chapter 257, Florida Statutes
• Experience using OnBase or a similar document management system

This is an in-person position in the Tallahassee office of Florida Housing Finance Corporation. We do not offer remote work options.

*Note: Florida Housing Finance Corporation does not offer employer visa sponsorship. All applicants must be legally authorized to work in the United States without the need for current or future visa sponsorship.

CRIMINAL HISTORY CHECK:

A criminal history record check will be conducted on the selected applicant .

Summary

SALARY AND BENEFITS:

Anticipated hiring salary is $30,000 - $35,000 annually, commensurate with experience. Florida Housing provides a comprehensive benefits package including health, life, dental, vision, short and long-term disability insurance, and other miscellaneous programs. Paid vacation, sick and personal leave; 11 paid holidays; and 401/457 retirement accounts.

ABOUT THE CORPORATION:

At Florida Housing Finance Corporation, we are passionate about helping Floridians find a place to call home. For over 40 years, we have welcomed home more than 2,000,000 families. Our vision is to be recognized as an outstanding provider of innovative, measurable, data-driven, and fiscally sustainable solutions for affordable housing in our state. Do you share our values and want to make an impact? At Florida Housing, your work will help provide safe and affordable housing opportunities to our Florida families.