Records Management Analyst

Apex Systems; Arlington (VA); On-site; USD 30,000 - 47,000; Full time

Benefits offered by this job

Medical insurance

401K with match

ESPP

HSA

EAP

Discount program

Job summary

Everforth Apex Systems seeks a diligent Records Management Analyst for a large-scale digitization initiative in Arlington, VA. The role focuses on organizing, scanning, and cataloging physical records to enable electronic records management and easy access to information.

The position is fully onsite in Arlington with a 6–12 month project plan. Prior records management and strong organizational skills are required to succeed in this environment.

Qualifications

• High school diploma or equivalent.
• Experience in admin, office support, records management, or data entry.
• Strong attention to detail and organization.
• Ability to work independently and handle repetitive tasks accurately.

Responsibilities

• Review, organize, and prepare physical records for digitization.
• Scan hard-copy documents and convert to electronic PDF format.
• Ensure digitized records are properly named, indexed, and stored.
• Perform quality control to verify scanned documents are legible and complete.
• Track document processing status and maintain inventories.
• Coordinate with Records Management Team on disposition and repository requirements.
• Maintain confidentiality when handling government records and sensitive information.

Skills

Administrative experience

Office support

Records management

Data entry

Microsoft Office

Background check

Education

High school diploma or equivalent

Tools

Document management systems

Scanning equipment

Electronic file repositories

Job description

Job#: 3054539

Job Description:

Position: Records Management Analyst

Work Schedule: Onsite, 5 days per week in Arlington/Ballston area

Duration: 6-12 month project

Positions Available: 2

Position Summary

We are seeking a detail-oriented Records Management Analyst to support a large-scale records digitization and knowledge management initiative for a government client out of Arlington, VA. This is a temporary project-based assignment that will focus on organizing, scanning, digitizing, and cataloging physical records currently maintained in storage to facilitate electronic records management and improve information accessibility. The selected candidates will work independently while supporting the Records Management Team in converting paper-based documentation into electronic formats and maintaining records within designated repositories.

Key Responsibilities

• Review, organize, and prepare physical records and documentation for digitization.
• Scan hard-copy documents and convert files into electronic PDF format.
• Ensure digitized records are accurately named, indexed, categorized, and stored within designated repositories.
• Perform quality control reviews to verify scanned documents are complete, legible, and properly filed.
• Support records management and knowledge management initiatives by maintaining organized electronic records.
• Follow established records retention, handling, and filing procedures.
• Track document processing status and maintain accurate records inventories.
• Work independently with minimal supervision while meeting project timelines and productivity goals.
• Coordinate with the Records Management Team regarding document disposition, categorization, and repository requirements.
• Maintain confidentiality and exercise discretion when handling government records and sensitive information.

Required Qualifications

• High school diploma or equivalent.
• Prior administrative, office support, records management, document control, or data entry experience.
• Strong attention to detail and organizational skills.
• Ability to work independently and manage repetitive tasks with a high degree of accuracy.
• Proficiency with Microsoft Office applications and basic document management tools.
• Ability to successfully pass a government background investigation and obtain access to unclassified government networks.

Preferred Qualifications

• Experience supporting records management, archives, document control, or knowledge management functions.
• Familiarity with scanning equipment, document imaging systems, or electronic file repositories.
• Experience working in a government or federal contracting environment.

Security Requirements

• No security clearance required.
• Must successfully complete a background check and obtain authorization to access unclassified government systems and networks.

Work Environment

This position is fully onsite at either the customer HQ or client site in Arlington, Virginia. Candidates should be comfortable working in an office environment that includes handling large volumes of physical documents and records as part of an enterprise digitization effort.

Everforth Apex Benefits Overview

• Everforth Apex offers a range of supplemental benefits, including medical, dental, vision, life, disability, and other insurance plans that offer an optional layer of financial protection.
• We offer an ESPP (employee stock purchase program) and a 401K program which allows you to contribute typically within 30 days of starting, with a company match after 12 months of tenure.
• Everforth Apex also offers a HSA (Health Savings Account on the HDHP plan), a SupportLinc Employee Assistance Program (EAP) with up to 8 free counseling sessions, a corporate discount savings program and other discounts.
• In terms of professional development, Everforth Apex hosts an on-demand training program, provides access to certification prep and a library of technical and leadership courses/books/seminars once you have 6+ months of tenure, and certification discounts and other perks to associations that include CompTIA and IIBA.
• Everforth Apex has a dedicated customer service team for our Consultants that can address questions around benefits and other resources, as well as a certified Career Coach.
• You can access a full list of our benefits, programs, support teams and resources within our ‘Welcome Packet’ as well, which an Everforth Apex team member can provide.

Everforth Apex Systems is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Everforth Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law.

If you require an accommodation under the Americans with Disabilities Act to participate in an interview with a virtual recruiter or to use our website for a search or application, please contact our Benefits Department at [email protected] or 804-523-8228. Please note that this contact information is strictly to be used for medical ADA accommodations and that no other inquiries will be answered.

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