Records Information Specialist I

sci; Clearwater (FL); On-site; USD 32,000 - 42,000; Full time

Job summary

SCI in Clearwater, FL is seeking an entry-level associate to perform detailed reviews of property records, read and interpret contracts and legal documents, and determine ownership rights. The role emphasizes accuracy and integrity in recording critical information.

You will enter data, reconcile discrepancies across sources, and support quality assurance with Excel spreadsheets. Prior experience not required beyond six months in reconciling work; a high school diploma is required, and a valid

Qualifications

• High school diploma or equivalent is required.
• Strong attention to detail with accuracy in data entry and records reconciliation.
• Proficiency in Word, Excel and Outlook for routine documentation.

Responsibilities

• Reviews multiple data fields including name, address, date and other critical information for completeness and accuracy
• Data entry of reconciled information and critical statistics
• Reconciles discrepancies between multiple record sources
• Utilizes attention to detail to identify variances in location records such as ownership, dates and transfers
• May retrieve records from vaults/ shelves/ cabinets to perform daily tasks
• Assists with quality assurance and some analysis of Excel spreadsheets
• Supports property verification walks with location maintenance representative
• Performs quality reviews of completed reconciliation work
• Maintains reconciling accuracy of 75% or greater for location
• Completes annual company training requirements
• Manages workload and provides summary reports to management
• Adapts to changing work requirements and environment

Skills

Attention to detail

Microsoft Word

Microsoft Excel

Microsoft Outlook

Verbal communication

Self-motivation

Education

High school diploma or equivalent

Job description

Our associates celebrate lives. We celebrate our associates.

This entry-level role is to perform detailed reviews of property records; reading, analyzing and interpreting contracts, legal documents and other records to establish ownership/rights of property. Compares various data to ensure all critical information is recorded. Applies proven problem-solving skills to reconcile discrepancies between multiple record sources.

JOB RESPONSIBILITIES

• Reviews multiple data fields including name, address, date and other critical information for completeness and accuracy
• Responsible for data entry of reconciled and reviewed critical information listed above and other vital statistics
• Reconciles discrepancies between multiple record sources
• Utilizes superior attention to detail to identify variances in location records including ownership, dates and transfers
• May physically retrieve records from various locations (vaults, shelves, file cabinets, attics, basements, etc.) to perform daily tasks
• Assists with quality assurance and some analysis of Excel spreadsheets
• Assists with property verification walks with location maintenance representative
• Performs quality reviews of completed reconciliation work
• Maintains reconciling accuracy of 75% or greater for location
• Completes annual company training requirements
• Manages workload and provides summary reports to management when necessary
• Adapts to changing work requirements and environment as needed
• This is not intended to be an all-inclusive list of the essential functions or duties related to this job

Education

• High school diploma or equivalent

Certification/License

• Valid state driver's license in good standing

Experience

• Six (6) months applicable reconciling work experience in area requiring strong attention to detail
• Lean experience a plus

Knowledge, Skills and Abilities

• Strong problem solving abilities
• Proficiency in Microsoft Word, Excel and Outlook
• Highly detail-oriented with a careful eye for quality control and presentation of work
• Self-motivated and driven to produce results within tight deadlines and with maximum quality within allowed time constraints
• Strong verbal communication skills; ability to articulate project status as needed

Work Environment

• Work indoors during all seasons and weather conditions
• Comply with Corporate dress code policy

Work Postures

• Sitting continuously for many hours per day, up to 6 hours per day
• Climbing stairs to access buildings frequently

Physical Demands

• Physical effort requiring manual dexterity is required, includes paperwork, calculators, computers and phone usage
• Ability to ascend/descend step-ladders to retrieve files from ground floor and top shelves of vaults, often in tight spaces
• Ability to move bankers boxes of files up to 50lbs
• Keen vision required to read historical documents/images (paper & electronic) and obtain key pieces of information, transcribing them accurately into electronic spreadsheet

Work Hours

• Working beyond "standard" hours and overtime as the need arises
• Travel not required

Postal Code: 33759

Category (Portal Searching): Administration and Clerical

Job Location: US-FL - Clearwater