Records Information Specialist I

sci; Indianapolis (IN); On-site; USD 34,000 - 42,000; Full time

Job summary

SCI in Indianapolis is seeking an entry-level associate to perform detailed reviews of property records, analyze contracts and other documents to establish ownership and rights, and reconcile data from multiple sources. You will enter data, identify discrepancies, and assist with QA and reporting.

The role requires strong attention to detail, basic Excel/Word proficiency, and the ability to work with time-sensitive tasks.

Qualifications

• High school diploma or equivalent required.
• Six months of reconciling work experience preferred.
• Strong attention to detail and problem-solving abilities.
• Proficiency in Microsoft Word, Excel and Outlook.

Responsibilities

• Reviews multiple data fields including name, address, date and other critical information for completeness and accuracy.
• Responsible for data entry of reconciled and reviewed critical information listed above and other vital statistics.
• Reconciles discrepancies between multiple record sources.
• Utilizes superior attention to detail to identify variances in location records including ownership, dates and transfers.
• May physically retrieve records from various locations to perform daily tasks.
• Assists with quality assurance and some analysis of Excel spreadsheets.
• Assists with property verification walks with location maintenance representative.
• Performs quality reviews of completed reconciliation work.
• Maintains reconciling accuracy of 75% or greater for location.
• Completes annual company training requirements.
• Manages workload and provides summary reports to management when necessary.
• Adapts to changing work requirements and environment as needed.

Skills

Attention to detail

Problem solving

Verbal communication

Education

High school diploma or equivalent

Tools

Microsoft Word

Microsoft Excel

Outlook

Job description

Our associates celebrate lives. We celebrate our associates.

This entry-level role is to perform detailed reviews of property records; reading, analyzing and interpreting contracts, legal documents and other records to establish ownership/rights of property. Compares various data to ensure all critical information is recorded. Applies proven problem-solving skills to reconcile discrepancies between multiple record sources.

JOB RESPONSIBILITIES

• Reviews multiple data fields including name, address, date and other critical information for completeness and accuracy
• Responsible for data entry of reconciled and reviewed critical information listed above and other vital statistics
• Reconciles discrepancies between multiple record sources
• Utilizes superior attention to detail to identify variances in location records including ownership, dates and transfers
• May physically retrieve records from various locations (vaults, shelves, file cabinets, attics, basements, etc.) to perform daily tasks
• Assists with quality assurance and some analysis of Excel spreadsheets
• Assists with property verification walks with location maintenance representative
• Performs quality reviews of completed reconciliation work
• Maintains reconciling accuracy of 75% or greater for location
• Completes annual company training requirements
• Manages workload and provides summary reports to management when necessary
• Adapts to changing work requirements and environment as needed

This is not intended to be an all-inclusive list of the essential functions or duties related to this job

MINIMUM Requirements

• Education: High school diploma or equivalent
• Certification/License: Valid state driver's license in good standing
• Experience: Six (6) months applicable reconciling work experience in area requiring strong attention to detail
• Lean experience a plus
• Knowledge, Skills and Abilities
• Strong problem solving abilities
• Proficiency in Microsoft Word, Excel and Outlook
• Highly detail-oriented with a careful eye for quality control and presentation of work
• Self-motivated and driven to produce results within tight deadlines and with maximum quality within allowed time constraints
• Strong verbal communication skills; ability to articulate project status as needed

Work CONDITIONS

• Work Environment: Work indoors during all seasons and weather conditions
• Work Postures:
• Sitting continuously for many hours per day, up to 6 hours per day
• Climbing stairs to access buildings frequently
• Physical Demands:
• Physical effort requiring manual dexterity is required, includes paperwork, calculators, computers and phone usage
• Ability to ascend/descend step-ladders to retrieve files from ground floor and top shelves of vaults, often in tight spaces
• Ability to move bankers boxes of files up to 50lbs
• Keen vision required to read historical documents/images (paper & electronic) and obtain key pieces of information, transcribing them accurately into electronic spreadsheet
• Work Hours: Working beyond "standard" hours and overtime as the need arises
• Travel not required

Postal Code: 46203

Category (Portal Searching): Administration and Clerical

Job Location: US-IN - Indianapolis