Records Specialist

Spencer Fane LLP; St. Louis (MO); On-site; USD 28,736 - 35,914; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401K

Paid Time Off

Life insurance

Disability

Job summary

A legal services firm is hiring a Records Specialist for the St. Louis, MO office, requiring a High School Diploma and 2-3 years of experience. Key responsibilities include organizing material, maintaining electronic records, and providing support to internal clients. The position offers a competitive hourly rate between $20.86 and $26.07 based on experience. Ideal candidates are highly organized, possess strong computer skills, and communicate effectively. Join to contribute to an efficient records management process.

Qualifications

• 2-3 years of relevant experience required, preferably in a professional services environment.
• Ability to operate standard office equipment.

Responsibilities

• Sorts and classifies material for filing.
• Creates and maintains electronic and imaged records.
• Retrieves and routes requested files or filing.
• Maintains accurate checkout system.
• Inputs inactive records data.

Skills

Strong computer skills including Microsoft Office Suite

Ability to deliver superior service

Excellent organizational skills

Ability to communicate effectively

Ability to interact professionally with clients

Ability to work collaboratively in a team

Education

High School Diploma or GED

Job description

Overview

LOCATION: St. Louis, MO Office (in office daily)

REPORTS TO: Records Manager (based in Kansas City, MO office)

Position Summary

The Records Specialist is a full-time, non-exempt role based in our St. Louis, MO Office. This position assists in processing incoming information; sorts, codes and classifies material for integration into systems, including the data entry of inactive records. The Records Specialist retrieves and references information for internal and external clients. This role is responsible for performing searches and indexes to provide status of information.

Benefits

Medical, Dental, Vision, 401K, PTO, Life, Disability, Paid Parental Leave

Compensation

At Spencer Fane, we carefully consider a wide range of factors when determining compensation, including your background and experience. These considerations can cause your compensation to vary. We expect the hourly rate for this position to start between $20.86 and $26.07, and will depend on your skills, qualifications, and experience. We encourage all interested candidates to apply.

Position Responsibilities

• Sorts and classifies material for filing.
• Creates and maintains electronic and imaged records.
• Prepares additional new sub-files within the file classification plan.
• Retrieves and routes requested files or filing.
• Distributes records to internal clients.
• Maintains accurate checkout system.
• Inputs inactive records data.
• Coordinates pick-up of inactive records with outside vendor.
• Handles incoming and outgoing file transfers.
• Assists with the creation and maintenance of procedures for internal reference materials which may include standards, technical reports, and digital resources.
• Provides knowledge regarding the firm’s retention policy, schedule and disposition.
• Supports these processes and recommends improvements.
• Provides Office Services support to the office as requested by supervisor.
• Back-up assistance for front desk reception as needed.
• Performs other duties as may be requested.

Qualifications/Skills

• High School Diploma or GED required.
• 2-3 years of relevant experience required, preferably in a professional services environment.
• Strong computer skills including working knowledge of Microsoft Office Suite, general database systems and technology in general.
• Ability to operate standard office equipment.
• Ability to deliver superior service to all internal and external customers and communicate effectively.
• Ability to interact in a professional and courteous manner with clients and employees at all times; professional appearance required.
• Ability to successfully perform position requirements with excellent organizational, time-management and prioritization skills required.
• Ability to work collaboratively within a team; ability and willingness to adapt to changing business demands.
• Ability to produce acceptable amount of work efficiently and accurately; ability to produce quality final work product.

Physical Requirements

• Position is light work in nature; physical demands are in excess of those of sedentary work and requires walking or standing to a significant degree.
• Ability to occasionally lift up to 40 lbs. required.
• Ability to effectively communicate.
• Ability to perform repetitive motions required.
• Ability to reach, lift, climb, balance, stoop and crouch required.
• Ability to see and read PC screens; detect color coding, read fine print, and/or normal type size print required.

Disclaimer: The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this position. They are not intended to be an exhaustive list of all duties, responsibilities, and skills required of employees.