Document Scanner Clerk

Service Corporation International; Clearwater (FL); On-site; USD 32,000 - 42,000; Full time

Job summary

Service Corporation International's Dignity Memorial division is seeking a detail‑oriented records assistant in Clearwater, FL. You will review property records, contracts and forms to determine correlations, scan and upload documents, and maintain accurate file naming and tracking in Excel.

You will work with team members to ensure data accuracy and timely completion of tasks. The role emphasizes high‑quality, precise work, confidentiality of sensitive information, and the ability to adapt to

Qualifications

• Education: High school diploma or equivalent.
• Experience: 2 years in detail‑oriented role preferred (auditing contracts/financial records).
• Proficiency in Word, Excel and Outlook.
• Strong self‑motivation and ability to meet tight deadlines.

Responsibilities

• Review contracts, property records, order forms and other paperwork to determine correlation.
• Sort paperwork according to established rules and criteria.
• Navigate database to locate document locations based on available paperwork.
• Scan and upload documents into database with readable, correctly named files.
• Track scans in Excel and verify contents against the spreadsheet.
• Identify personal/sensitive information and shred according to policy.
• Identify discrepancies and communicate with team/management promptly.
• Physically retrieve/relocate records from vaults, shelves, cabinets as needed.
• Perform quality reviews of scans and uploads.
• Manage workload and provide summary reports to management.
• Work with leadership to complete high priority projects and coordinate with other departments.
• Identify opportunities to streamline daily tasks.
• Adapt to changing requirements and environment.

Skills

Attention to detail

Problem solving

MS Word/Excel/Outlook

Verbal communication

Education

High school diploma or equivalent

Job description

Our associates celebrate lives. We celebrate our associates. Review property records, legal documents and other records to identify proper location in electronic systems. Identifies and sorts a variety of records based on established criteria. Operates scanners to scan and upload document images into database. Records and track progress in spreadsheet. Audits files against spreadsheet and communicates issues to team and management. Performs high-quality, heavily detailed work with accuracy and efficiency on a daily basis. Maintains professionalism when interacting with team, location staff and other organizational groups.

JOB RESPONSIBILITIES

• Review contracts, property records, order forms and other paperwork to determine correlation
• Sort paperwork according to established rules and criteria
• Navigate database in order to find document locations based on available paperwork
• Scan and/or upload documents into database, ensuring readability and accurate file names
• Track scans in Excel spreadsheet, confirming contents of file align with information in spreadsheet
• Identify personal/sensitive information and shred according to company policy
• Recognize discrepancies between records, file names, spreadsheets and communicate to team and management in a timely fashion
• Physically retrieve/relocate records from various locations (vaults, shelves, file cabinets, attics, basements, etc.) to perform tasks as needed
• Perform quality reviews of scans and uploads
• Manages workload and provides summary reports to management when necessary
• Works with group leadership to complete high priority projects and interacts with other corporate departments to manage data flow and deadlines
• Identifies opportunities to streamline tasks associated with daily work functions
• Adapt to changing work requirements and environment as needed

MINIMUM REQUIREMENTS

• Education High school diploma or equivalent
• Experience Preferred experience, 2 years in area requiring strong attention to detail (e.g., experience auditing contracts and financial records) preferred
• Knowledge, Skills & Abilities
• Problem solving abilities
• Proficiency in Microsoft Word, Excel and Outlook
• Highly detail-oriented with a careful eye for quality control and presentation of work
• Self-motivated and driven to produce results within tight deadlines and with maximum quality within allowed time constraints
• Verbal communication skills; ability to articulate project status as needed

Postal Code: 33759 Category (Portal Searching): Administration and Clerical Job Location: US-FL - Clearwater

Who we are. What we do. We are a company committed to supporting families at difficult times. Nowhere will you find a group of caregivers and teams more passionate about the work they do or more invested in the well-being of the families they serve. The Dignity Memorial name is a symbol of trust and a mark of excellence. As the largest provider of funeral, cemetery and cremation services in North America, we're dedicated to celebrating the life and legacy of every loved one with professionalism, compassion and attention to detail that is second to none. \"SCI\" refers to Service Corporation International and its affiliates.

Equal Opportunity Employer, M/F/D/V SCI Shared Resources, LLC is committed to an inclusive, barrier-free recruitment and selection process. On request, we will seek to provide appropriate accessibility options to all applicants with disabilities.