Onsite Records & Information Governance Specialist (Boston)

Opensity Solutions; Boston (MA); On-site; USD 26,000 - 29,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) retirement plan

Paid Time Off (PTO)

Job summary

Opensity Solutions is seeking a Records Specialist in Boston to support records and information management operations within client environments. You will handle creation, circulation, storage, digitization, and retention in accordance with policies and retention schedules.

You will ensure secure handling of physical and electronic records, maintain accurate logs, and support audits and process improvements. The role is onsite with a competitive hourly pay and benefits package.

Qualifications

• High school diploma or GED required.
• Minimum of 1 year in records management or related roles preferred.
• Familiarity with RMS such as FileTrail, iManage, NetDocuments preferred.

Responsibilities

• Register, create, organize, and maintain physical and electronic files in RMS.
• Track circulation and movement of records with logs.
• Prepare inactive records for offsite storage, archiving, digitization, or secure disposition.
• Perform file culling, indexing, and metadata to support records management.
• Coordinate transfers, retention initiatives, and disposition activities as directed.
• Maintain labeling, indexing, and metadata for efficient retrieval and access.
• Manage storage, retrieval, and organization of onsite and offsite records.
• Conduct routine inventories and audits of stored records.
• Assist with locating and returning records in a timely manner.
• Monitor access to ensure confidentiality and security compliance.
• Coordinate shipments and transfers with proper chain-of-custody.
• Ensure compliance with policies and information governance standards.
• Prepare operational reports and maintain documentation for transparency.
• Support trainings and team collaboration in records management.

Skills

Records management

Document control

Attention to detail

Multitasking

Communication skills

Confidentiality

Microsoft Office

Teamwork

Education

High school diploma or GED

Tools

FileTrail

iManage

Autonomy Records Manager

LegalKey

NetDocuments

OpenText DM

Job description

Opensity Solutions is seeking a Records Specialist in Boston to support records and information management operations within client environments. You will handle creation, circulation, storage, digitization, and retention in accordance with policies and retention schedules.

You will ensure secure handling of physical and electronic records, maintain accurate logs, and support audits and process improvements. The role is onsite with a competitive hourly pay and benefits package.