Records Digitization Specialist (Part Time)

Aston Carter; Town of Florida (NY); On-site; USD 25,000 - 26,000; Part time

Benefits offered by this job

Medical, dental & vision

401(k) Retirement Plan

Life Insurance

Disability insurance

Health Spending Account

Transportation benefits

Employee Assistance Program

Time Off/Leave

Job summary

Aston Carter in Davie, FL is seeking a Records Digitization Specialist for a part-time, contract role to convert physical records into a digital archive. You will prepare, scan, and organize documents, creating a reliable electronic record library while supporting offsite storage decisions.

The position requires standing for long periods, 15–24 hours weekly, and an ability to work independently in an office setting.

Qualifications

• Experience in data entry and scanning.
• Ability to work independently without supervision.
• Proficiency in using Adobe software.
• Strong attention to detail and ability to follow instructions.
• Basic computer knowledge.
• Must be able to stand for long periods of time.

Responsibilities

• Prepare documents for scanning.
• Scan documents to PDF format.
• Organize scanned documents.
• Save and name digital files consistently to create a reliable electronic record archive.
• Prepare original paper records for disposal or offsite storage once scanning is confirmed and verified.
• Lift boxes weighing between 20-30 lbs.

Skills

Data entry

Scanning

Adobe software

Attention to detail

Independent worker

Standing for long periods

Tools

Adobe Professional

Job description

Job Title: Records Digitization Specialist (Part Time)Job Description

The Records Digitization Specialist is a temporary, project-based role tasked with converting physical technical records into a digital format. This project aims to preserve archived records electronically, allowing the physical space they occupy to be reclaimed. The position will last for the duration of the scanning project and will conclude once all records have been fully digitized and organized.

Responsibilities

• Prepare documents for scanning.
• Scan documents to PDF format.
• Organize scanned documents.
• Save and name digital files consistently to create a reliable electronic record archive.
• Prepare original paper records for disposal or offsite storage once scanning is confirmed and verified.
• Lift boxes weighing between 20-30 lbs.

Essential Skills

• Experience in data entry and scanning.
• Ability to work independently without supervision.
• Proficiency in using Adobe software.
• Strong attention to detail and ability to follow instructions.
• Basic computer knowledge.
• Must be able to stand for long periods of time.

Additional Skills & Qualifications

• Knowledgeable in Adobe Professional.
• Good organizational skills.
• English speaking.

Work Environment

This position requires working between 15 to 24 hours a week. The minimum requirement is three days a week, preferably on Monday, Wednesday, and Thursday, but there is flexibility to work on Tuesday and/or Friday instead. Work hours are from 10 AM to 3 or 4 PM. The maximum is four days a week on any four days of the workweek, with the same working hours. The role involves standing for long periods and working independently in an office setting.

Job Type & Location

This is a Contract position based out of Davie, FL.

Pay and Benefits

The pay range for this position is $18.00 - $19.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Davie,FL.

Application Deadline

This position is anticipated to close on Sep 14, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [e-mail] ([e-mail]) for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.