Facilities Assistant

Aston Carter; Town of Florida (NY); On-site; USD 23,000 - 32,000; Full time

Benefits offered by this job

Medical, dental & vision

401(k) retirement plan

Life Insurance

Job summary

Aston Carter is seeking a Facilities Coordinator to ensure a clean, organized, and fully operational office environment in Miramar, FL. The role requires strong communication and problem-solving skills and the ability to manage tasks independently.

You will conduct site inspections, handle work orders, coordinate services, and assist with vendor procurement while maintaining accurate records and adherence to safety standards.

Qualifications

• 0-2 years of experience in facilities management, property management, hospitality, or related fields.
• Knowledge of local occupational health and safety requirements and critical facilities management.
• Basic understanding of technical property systems including HVAC, chiller systems, fire protection, and mechanical/electrical systems.

Responsibilities

• Conduct daily walkthroughs and site inspections to maintain a safe and efficient office environment.
• Respond to work orders promptly, scheduling and managing repairs, maintenance, and minor works to ensure KPI compliance.
• Coordinate the delivery of site amenities and services including fitness, food services, events, meeting facilities, mail/courier services, and office moves.
• Provide clear direction and information to vendors, facilities staff, and other service providers for seamless onsite execution.
• Assist in vendor procurement and maintain accurate site records, web pages, and official documentation.
• Support client relationship management by meeting contract requirements and performance indicators, delivering service based on client feedback.
• Maintain emergency response plans, including evacuation procedures and compliance with health and safety standards.

Skills

Communication

Organization

Problem-solving

Tools

Excel

Email systems

Job description

Job Title: Facilities Coordinator 1Job Description

We are seeking a dedicated Facilities Coordinator to ensure a clean, organized, and fully operational office environment. This position requires excellent communication and problem-solving skills, as well as the ability to manage stressful situations independently.

Responsibilities

• Conduct daily walkthroughs and site inspections to maintain a safe and efficient office environment.
• Respond to work orders promptly, scheduling and managing repairs, maintenance, and minor works to ensure compliance with key performance indicators.
• Coordinate the delivery of site amenities and services including fitness, food services, events, meeting facilities, mail/courier services, and office moves.
• Provide clear direction and information to vendors, facilities staff, and other service providers for seamless execution of onsite work.
• Assist in vendor procurement and maintain accurate site records, web pages, and official documentation.
• Support client relationship management by meeting contract requirements and performance indicators, delivering exceptional service based on client feedback.
• Maintain emergency response plans, including evacuation procedures, after-hours emergency response, and compliance with environmental health and safety standards.

Essential Skills

• Excellent communication, organization, and problem-solving skills.
• Ability to work independently with minimal supervision.
• Self-motivated, confident, energetic, and highly flexible.
• Strong teamwork skills and the capability to thrive in a fast-paced work environment.
• Proficiency in information technology tools, platforms, and email communication.

Additional Skills & Qualifications

• 0-2 years of experience.
• Prior experience in facilities management, property management, hospitality, or related fields.
• Knowledge of local occupational health and safety requirements and critical facilities management.
• Basic understanding of technical property systems, including HVAC, chiller systems, fire protection, and mechanical/electrical systems.
• Experience with minor lab operations and strong spreadsheet proficiency (Excel) and basic financial knowledge.
• Solid hospitality experience with a strong customer service orientation.

Work Environment

The work schedule is Monday to Friday, 7:00 AM to 3:30 PM, with flexibility based on client needs. The role is situated in Miramar, FL, with employee parking available. Interviews will be conducted virtually.

Job Type & Location

This is a Contract position based out of Miramar, FL.

Pay and Benefits

The pay range for this position is $20.00 - $20.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Miramar,FL.

Application Deadline

This position is anticipated to close on Sep 23, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [e-mail] ([e-mail]) for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.