Records Digitization Specialist

AppleOne Employment Services; Seattle (WA); On-site; USD 30,000 - 33,000; Full time

Benefits offered by this job

Onsite parking

Job summary

AppleOne Employment Services seeks a detail-oriented Records Digitization Specialist for a full-time, direct-hire role in Seattle, WA. The position involves preparing, scanning, indexing, and quality checking large volumes of documents, with additional mailroom and office services duties in a professional setting.

The ideal candidate has prior high-volume scanning experience, strong computer skills (Outlook, Word, Excel), and demonstrates discretion with confidential information.

Qualifications

• Supports large-scale records digitization project with scanning and indexing.
• Handles confidential documents with accuracy and discretion.
• Experience scanning high volumes is required.
• Strong computer skills: Outlook, Word, Excel.
• Able to lift up to 50 pounds and perform physical tasks.

Responsibilities

• Prepare, scan, index, name, and quality check large volumes of physical documents for electronic records conversion.
• Operate high-volume production scanners, copiers, mail equipment, and related office technology.
• Verify image quality, readability, file accuracy, naming conventions, and document disposition requirements.
• Sort and distribute incoming and outgoing mail, packages, courier deliveries, and confidential shredding materials.
• Prepare outbound shipments, track deliveries, maintain shipping records, and support supply distribution.
• Assist with office services, room checks, workspace setups, copier area maintenance, and general facility support tasks.

Skills

Records digitization

High-volume scanning

Attention to detail

Microsoft Outlook

Microsoft Word

Microsoft Excel

Communication skills

Education

High School Diploma or GED

Tools

OCR software

FTP transfers

Scanning equipment

Postage equipment

Job description

Job Summary

We are seeking a detail-oriented Records Digitization Specialist for a full-time, direct hire opportunity in Seattle, WA. This role is ideal for someone with high-volume document scanning experience who enjoys organized, process-driven work in a professional office environment. The Records Digitization Specialist will support a large-scale records conversion project by preparing, scanning, indexing, quality checking, and organizing confidential business documents. In addition to records digitization, this position will assist with mailroom operations, shipping and receiving, package delivery, office services, and workplace support. This is a long-term opportunity with a stable, team-oriented environment, supportive onsite leadership, and training to help you succeed. Candidates who are dependable, accurate, adaptable, and comfortable handling confidential information will be well positioned for success.

Key Responsibilities

• Prepare, scan, index, name, and quality check large volumes of physical documents for electronic records conversion.
• Operate high-volume production scanners, copiers, mail equipment, and related office technology.
• Verify image quality, readability, file accuracy, naming conventions, and document disposition requirements.
• Sort and distribute incoming and outgoing mail, packages, courier deliveries, and confidential shredding materials.
• Prepare outbound shipments, track deliveries, maintain shipping records, and support supply distribution.
• Assist with office services, room checks, workspace setups, copier area maintenance, and general facility support tasks.

Compensation and Benefits

• Pay range: $22.00 to $24.00 per hour.
• Job type: Direct hire.
• Schedule: Full-time.
• Location: Onsite in Seattle, WA.
• Dress code: Business casual.
• Parking: Onsite parking is available at a daily cost, with nearby transit options available.

Required Qualifications and Skills

• Support a large-scale records digitization project involving document preparation, scanning, indexing, quality control, and file management.
• Balance document imaging responsibilities with mailroom, shipping, receiving, package delivery, and office services support.
• Handle confidential business and legal documents with accuracy, discretion, and compliance with document security procedures.
• Operate office equipment and document production tools while maintaining quality standards and meeting deadlines.
• High School Diploma, GED, or equivalent work experience required.
• Prior experience scanning high volumes of documents is required.
• 1 to 2 years of related administrative, records, scanning, mailroom, copy center, office services, or legal support experience preferred.
• Strong computer proficiency, including Microsoft Outlook, Word, and Excel.
• Ability to operate or learn high-volume scanners, copiers, postage equipment, shipping platforms, and image handling software.
• Strong attention to detail, organization, time management, and follow-through.
• Ability to work independently with minimal supervision while supporting multiple teams.
• Professional customer service, written communication, and verbal communication skills.
• Ability to handle sensitive and confidential documents in a deadline-driven environment.
• Ability to lift up to 50 pounds, move file boxes, push carts, stand and walk throughout the day, and perform bending, reaching, lifting, and carrying as needed.

Preferred Qualifications

• Experience in records management, document imaging, document control, or electronic document management systems.
• Legal industry, legal support services, litigation support, or information governance experience.
• Mailroom operations, shipping and receiving, office services, copy center, or print production experience.
• Experience with OCR, file conversion, file indexing, naming conventions, FTP file transfers, scanning software, and quality control procedures.
• Experience operating production scanners, multifunction devices, production print equipment, bindery equipment, or shipping and tracking platforms.
• Experience working with confidential documents in a corporate, legal, professional services, or business services environment.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required. We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team. AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program. https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.