Data Entry Specialist

Kelly; Framingham (MA); On-site; USD 24,000 - 34,000; Full time

Job summary

Kelly is seeking temporary Data Entry Specialist/Digitization Technician support for a medical records digitization project in Framingham, MA. The role involves preparing records for digitization, scanning, indexing, and QA to ensure secure electronic archiving within HIPAA guidelines.

Responsibilities include handling paper records, maintaining confidentiality, and collaborating with the HIM team to meet project deadlines over a 6–7 month assignment.

Qualifications

• High school diploma or equivalent required.
• Experience with document scanning, records management, data entry, or administrative support preferred.
• Strong attention to detail and organizational skills.
• Proficiency with Microsoft Office and general computer applications.
• Ability to work independently and collaboratively in a team environment.

Responsibilities

• Prepare paper medical records for digitization (removing staples, sorting, etc.).
• Scan, index, and organize electronic records.
• Perform quality assurance reviews to ensure accuracy and completeness.
• Maintain confidentiality and security of sensitive health information.
• Follow organizational procedures and HIPAA guidelines.
• Assist with document management and archiving activities as needed.

Skills

Data entry

Attention to detail

Administrative support

Microsoft Office

Teamwork

Education

High school diploma

Tools

Document scanning

Indexing

Quality assurance

OCR software

Job description

Position Title: Data Entry Specialist/ Digitization Technician

Department: Health Information Management (HIM)

Location: Framingham, MA

Pay Rate: $21/hour

Assignment Length: 6-7 months

Schedule: Monday-Friday, First Shift

Seeking temporary Digitization Technicians to support a medical records scanning and digitization project within the Health Information Management (HIM) department. These positions will be responsible for converting paper medical records into a secure electronic format within an approved document management system. Technicians will prepare, scan, index, and conduct quality assurance checks on participant records to ensure accurate and secure digital archiving.

Primary Responsibilities:

• Prepare paper medical records for digitization (removing staples, sorting, etc.)
• Scan, index, and organize electronic records
• Perform quality assurance reviews to ensure accuracy and completeness
• Maintain confidentiality and security of sensitive health information
• Follow organizational procedures and HIPAA guidelines
• Assist with document management and archiving activities as needed

Qualifications:

• High school diploma or equivalent required
• Experience with document scanning, records management, data entry, or administrative support preferred
• Strong attention to detail and organizational skills
• Proficiency with Microsoft Office and general computer applications
• Ability to work independently and collaboratively in a team environment
• Ability to lift and move records/files up to 25 pounds

Kelly is committed to providing equal employment opportunities to all qualified employees and applicants regardless of race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or any other legally protected status, and we take affirmative action to recruit, employ, and advance qualified individuals with disabilities and protected veterans in the workforce. Requests for accommodation related to our application process can be directed to the Kelly Human Resource Knowledge Center. Kelly complies with the requirements of California's state and local Fair Chance laws. A conviction does not automatically bar individuals from employment. Kelly participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.

Kelly may use AI-powered tools during the recruitment and hiring process. For full details, including how Kelly uses AI, your rights, and how to request a reasonable accommodation, visit the Recruitment Artificial Intelligence Notice.