Records Digitization & Office Services Specialist

AppleOne Employment Services; Seattle (WA); On-site; USD 30,000 - 33,000; Full time

Benefits offered by this job

Onsite parking

Job summary

AppleOne Employment Services seeks a detail-oriented Records Digitization Specialist for a full-time, direct-hire role in Seattle, WA. The position involves preparing, scanning, indexing, and quality checking large volumes of documents, with additional mailroom and office services duties in a professional setting.

The ideal candidate has prior high-volume scanning experience, strong computer skills (Outlook, Word, Excel), and demonstrates discretion with confidential information.

Qualifications

• Supports large-scale records digitization project with scanning and indexing.
• Handles confidential documents with accuracy and discretion.
• Experience scanning high volumes is required.
• Strong computer skills: Outlook, Word, Excel.
• Able to lift up to 50 pounds and perform physical tasks.

Responsibilities

• Prepare, scan, index, name, and quality check large volumes of physical documents for electronic records conversion.
• Operate high-volume production scanners, copiers, mail equipment, and related office technology.
• Verify image quality, readability, file accuracy, naming conventions, and document disposition requirements.
• Sort and distribute incoming and outgoing mail, packages, courier deliveries, and confidential shredding materials.
• Prepare outbound shipments, track deliveries, maintain shipping records, and support supply distribution.
• Assist with office services, room checks, workspace setups, copier area maintenance, and general facility support tasks.

Skills

Records digitization

High-volume scanning

Attention to detail

Microsoft Outlook

Microsoft Word

Microsoft Excel

Communication skills

Education

High School Diploma or GED

Tools

OCR software

FTP transfers

Scanning equipment

Postage equipment

Job description

AppleOne Employment Services seeks a detail-oriented Records Digitization Specialist for a full-time, direct-hire role in Seattle, WA. The position involves preparing, scanning, indexing, and quality checking large volumes of documents, with additional mailroom and office services duties in a professional setting.

The ideal candidate has prior high-volume scanning experience, strong computer skills (Outlook, Word, Excel), and demonstrates discretion with confidential information.