Records Coordinator — In-Office File & Scan Specialist

Whiteman-Osterman-&-Hanna-LL; New York; On-site; USD 45,000 - 60,000; Full time

Benefits offered by this job

Medical

Dental

401(k) with company match and profit‑s

Generous time off

Job summary

Whiteman Osterman & Hanna LLP in Albany, NY is seeking a Records Coordinator in the Library and Records department. The role handles closing client files, coordinating boxes to and from offsite storage, updating databases, and assisting with scanning into the firm’s document management system.

Responsibilities include managing the records inbox, coordinating filing, maintaining on-site storage, scanning documents, and helping attorneys locate missing files.

Qualifications

• High school diploma or college degree required with 2 years of office experience or equivalent.
• Familiarity with Microsoft Office (Word, Excel, Access) strongly preferred.
• Legal or records experience is preferred but not required.

Responsibilities

• Close client files and coordinate boxes to and from offsite storage.
• Update records databases and assist with scanning into the firm’s system.
• Monitor the records inbox and coordinate timely responses.
• Maintain and organize the on-site storage room.
• Assist attorneys and staff in locating missing files.

Skills

Microsoft Office

Confidentiality

Organizational skills

Education

High school diploma or equivalent

College degree

Tools

Document management system

Job description

Whiteman Osterman & Hanna LLP in Albany, NY is seeking a Records Coordinator in the Library and Records department. The role handles closing client files, coordinating boxes to and from offsite storage, updating databases, and assisting with scanning into the firm’s document management system.

Responsibilities include managing the records inbox, coordinating filing, maintaining on-site storage, scanning documents, and helping attorneys locate missing files.