Records Coordinator

Whiteman-Osterman-&-Hanna-LL; New York; On-site; USD 45,000 - 60,000; Full time

Benefits offered by this job

Medical

Dental

401(k) with company match and profit‑s

Generous time off

Job summary

Whiteman Osterman & Hanna LLP in Albany, NY is seeking a Records Coordinator in the Library and Records department. The role handles closing client files, coordinating boxes to and from offsite storage, updating databases, and assisting with scanning into the firm’s document management system.

Responsibilities include managing the records inbox, coordinating filing, maintaining on-site storage, scanning documents, and helping attorneys locate missing files.

Qualifications

• High school diploma or college degree required with 2 years of office experience or equivalent.
• Familiarity with Microsoft Office (Word, Excel, Access) strongly preferred.
• Legal or records experience is preferred but not required.

Responsibilities

• Close client files and coordinate boxes to and from offsite storage.
• Update records databases and assist with scanning into the firm’s system.
• Monitor the records inbox and coordinate timely responses.
• Maintain and organize the on-site storage room.
• Assist attorneys and staff in locating missing files.

Skills

Microsoft Office

Confidentiality

Organizational skills

Education

High school diploma or equivalent

College degree

Tools

Document management system

Job description

Office: One Commerce Plaza, Albany, NY
Schedule: Full-Time - In-Office 5 Days/Week
Salary: $45,000-$60,000
Position Type: Non-Legal

WOH’s Library and Records department is seeking a Records Coordinator.

The Role:

This position is responsible for closing client files, coordinating boxes to and from our offsite storage locations, updating records databases, and assisting with document scanning into our firm’s document management system.

Responsibilities:

• Monitors the record department’s email inbox and coordinates timely responses.
• Coordinates the filing of active paper and electronic files and manages assignments to other team members.
• Maintains and organizes the on-site storage room.
• Scans documents into our document management system.
• Assist Attorneys and staff in locating missing files.

Skills Needed for Success:

• Ability to manage multiple priorities, work independently and maintain confidentiality.
• Excellent organizational skills

Required:

• High school diploma, and two years of office experience or a college degree. Prior legal or records experience preferred. Experience in a professional setting is preferred.

• Familiarity with Microsoft Office products (Word, Excel, Access) strongly preferred.
• Ability to lift and move multiple 40-pound boxes; ability to lift and carry up to 40 pounds, ability to reach, squat, kneel, bend and climb foot stools.

Why Whiteman Osterman & Hanna LLP?

A generous benefit offering package including:

• Medical
• Dental
• 401(k) with company match and profit-sharing options
• Generous time off package
• Opportunities for community involvement
• A collegial, family friendly culture with firmwide events throughout the year
• And more!

Whiteman Osterman & Hanna LLP is an equal opportunity employer. We are committed to a work environment that supports, inspires, and respects all individuals, and in which employment decisions are merit-based and made without discrimination on the basis of race, creed, color, gender or sex, national origin, disability, sexual orientation, gender identity, age, religion, pregnancy, protected activity, veteran status, marital status, citizenship, genetic information, predisposition or carrier status, or any other characteristic protected by law.