Records Controller: Land Records & Compliance

Allen County War Memorial Coliseum; Fort Wayne (IN); On-site; USD 34,000 - 52,000; Full time

Job summary

Allen County Recorder's Office seeks a Records Controller to manage document recordings for permanent records and assist customers with records requests. You will handle filing information for new businesses, enter data into the records system, and ensure accuracy and compliance with Indiana Code.

The role requires strong typing, customer service experience, and proficiency with Microsoft Office in a fast-paced office setting. Monday−Friday, on-site duties with standard office hours.

Qualifications

• High School Diploma or GED and more than one year of customer service experience.
• Experience working with real estate title work preferred.
• Knowledge of the property records and Indiana Code requirements for recording documents and collecting appropriate fees.
• Ability to understand and apply public access laws pertaining to records held by the Recorder's Office
• Strong computer skills with the ability to use Microsoft Office and other job related software
• Ability to type at least 45 WPM

Responsibilities

• Record documents for permanent record and provide forms and filing information for new businesses.
• Review all incoming documents to ensure compliance with Indiana Code.
• Collect fees for recordings and copies and enter financial information into the system; balance cash drawer.
• Enter indexing information into the computer system to create a permanent record.
• Provide professional and courteous assistance to customers searching for records.
• Answer telephone and greet office visitors and respond to questions about the Recorder's Office.
• Audit information entered into land records system and correct errors.
• Ensure documents are returned to submitter.

Skills

Customer service

MS Office

Typing 45 WPM

Multi-tasking

Attention to detail

Communication

Education

High School Diploma or GED

Tools

Microsoft Office

Job description

Allen County Recorder's Office seeks a Records Controller to manage document recordings for permanent records and assist customers with records requests. You will handle filing information for new businesses, enter data into the records system, and ensure accuracy and compliance with Indiana Code.

The role requires strong typing, customer service experience, and proficiency with Microsoft Office in a fast-paced office setting. Monday−Friday, on-site duties with standard office hours.