Records Controller – Land Records & Public Access

Allen-County; Fort Wayne (IN); On-site; USD 36,000 - 48,000; Full time

Job summary

Allen County Recorder’s Office is seeking a Records Controller to manage recording of documents, maintain permanent records, and assist customers with searches and inquiries. The role involves data entry, indexing, and applying Indiana Code requirements for all recordings.

The position requires a high school diploma or GED with over a year of customer service experience, strong computer skills, and the ability to handle cash and multiple tasks in a busy office environment.

Qualifications

• High School Diploma or GED and more than a year of customer service experience.
• Experience working with real estate title work preferred.
• Knowledge of the property records and Indiana Code requirements for recording documents and collecting appropriate fees.
• Ability to understand and apply public access laws pertaining to records held by the Recorder’s Office.
• Strong computer skills with Microsoft Office and other job related software.

Responsibilities

• Record documents for permanent record and collect filing information for new businesses.
• Enter indexing information into the records management system to create a permanent record.
• Provide professional assistance to customers searching for records and answer phones.
• Audit information for accuracy and ensure documents are returned to submitters.
• Balance cash drawer and handle recording fees; perform other duties as assigned.

Skills

Customer service

Typing 45 WPM

Multitasking

Attention to detail

Education

High School Diploma or GED

Tools

Microsoft Office

Job description

Allen County Recorder’s Office is seeking a Records Controller to manage recording of documents, maintain permanent records, and assist customers with searches and inquiries. The role involves data entry, indexing, and applying Indiana Code requirements for all recordings.

The position requires a high school diploma or GED with over a year of customer service experience, strong computer skills, and the ability to handle cash and multiple tasks in a busy office environment.