Part Time Recorder

Allen-County; Fort Wayne (IN); On-site; USD 40,000 - 48,000; Full time

Job summary

Allen County Recorder's Office in Fort Wayne, Indiana, seeks a Records Controller to manage filing information, initiate recording of documents, and enter data into the records system. The role involves interacting with the public, handling financial transactions, and ensuring timely processing of records.

The position requires a high school diploma or GED, strong typing (45 WPM), and proficiency with Microsoft Office along with accuracy and multitasking abilities. Equal opportunity employment.

Qualifications

• High School Diploma or GED required.
• Over 1 year of customer service experience preferred.
• Knowledge of public access laws and Indiana Code related to recording documents.
• Ability to type at least 45 WPM.
• Strong computer skills with Microsoft Office and related software.
• Capacity to handle a steady flow of documents and assist visitors.
• Attention to detail and accuracy in data entry and records management.

Responsibilities

• Record documents for permanent record and provide forms for new businesses.
• Enter documents into the records management system.
• Review incoming documents for compliance with Indiana Code.
• Collect recording fees and balance cash drawer.
• Index documents to create a permanent record.
• Assist customers searching for records with professionalism.
• Answer phones and greet visitors, directing questions appropriately.
• Audit information in land records system and correct errors.
• Ensure documents are returned to submitters and handle overtime as needed.

Skills

Public records handling

Customer service

Data entry

Typing speed 45 WPM

Microsoft Office

Multi-tasking

Education

High School Diploma or GED

Tools

Microsoft Office

Job description

Recorder's Office, 1 East Main Street, Fort Wayne, Indiana, United States of America

Job Description

Posted Thursday, August 20, 2026 at 4:00 AM

Under the direction of the Recorder, the Records Controller is responsible for providing forms and filing information for new businesses, as well as initiating the recording of documents and entering documents into the computerized records management system. This position is Covered as defined by the Board of Commissioners of the County of Allen Employee Handbook.

ESSENTIAL FUNCTIONS

• Responsible for recording documents for permanent record, including providing forms and filing information for new businesses, initiating the recording of documents and entering documents into the computerized records management system.
• Reviews all incoming documents in order to ensure compliancy with Indiana Code.
• Collects fees for recordings and copies and enters financial information into system. Maintains and balances cash drawer.
• Enters indexing information into the computers system from recorded documents, in order to create a permanent record.
• Provides professional and courteous assistance to customers searching for records.
• Answers telephone and greets office visitors. Responds to or directs questions regarding the Recorder's Office.
• Audits information entered into land records system and corrects any errors.
• Responsible for ensuring documents are returned to their submitter.
• Performs all other duties as assigned, including overtime as required.

REQUIREMENTS

• High School Diploma or GED and more than a year of customer service experience
• Experience working with real estate title work preferred
• Knowledge of the property records and Indiana Code requirements for recording documents and collecting appropriate fees
• Ability to understand and apply public access laws pertaining to records held by the Recorder's Office
• Strong computer skills with the ability to use Microsoft Office and other job related software
• Strong multi-tasking skills in order to handle a steady flow of documents while assisting office visitors and answering phones
• Strong customer service skills in order to professionally and courteously assist office visitors and answer telephone
• Ability to perform duties efficiently and meet deadlines amidst frequent distractions, delays and interruptionsMust be able to type at least 45 WPM

DIFFICULTY OF WORK

The Records Controller performs work that is moderately complex when initiating the recording of documents and providing forms and filing information for new businesses. Understanding of public access laws and Indiana Code requirements for recording documents are required in order to review documents for compliancy and collect appropriate fees.

RESPONSIBILITY

The Records Controller makes choices and takes action when assisting office visitors and answering telephones. Errors in decisions are not immediately apparent but are revealed through adverse effects on subsequent operations. Work is reviewed upon conclusion.

PERSONAL WORK RELATIONSHIPS

The Records Controller maintains frequent contact with other County employees, government and non-governmental agencies, and the public when recording documents for permanent record, assisting office visitors and answering phones.

WORKING CONDITIONS

The Records Controller works in a standard office setting with frequent sitting and the ability to move about freely. Some lifting of up to twenty pounds and bending is required and frequent monitoring of equipment exists. Very frequent typing, attention to detail, detailed inspection and proofreading is to be expected.

SUPERVISION

None

LICENSING

None

We are an Equal Opportunity Employer (EEO). Accordingly, all qualified applicants will receive consideration for employment without regard to race, color, religion, creed, gender, age, disability or medical condition, national origin, and veteran status, and all other categories protected by federal, state, and local anti-discrimination laws. Reasonable accommodations for persons with a known disabling condition will be considered in accordance with State and Federal Law.

Recorder's Office, 1 East Main Street, Fort Wayne, Indiana, United States of America